HR and Administrative Officer at The People Practice

The People Practice - Our client is recruiting to fill the position below:

Job Title: HR and Administrative Officer

Location: Kano
Employment type: Full Time

Overview

• The ideal candidate will be responsible for all aspects of operational and administrative management of the clinic’s projects and day-to-day activities, ensuring compliance with the organization’s policies and procedures as well as the parent organization’s regulations.
• The HR and Admin Officer will also design the yearly budget and plan for the organization, under the Chief Finance Officer’s supervision.

Responsibilities
Human Resources:

• Supervise employees which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
• Maintain physical and digital personnel records like employment contracts and PTO requests.
• Update internal databases with new hire information.
• Publish, remove job ads, schedule job interviews, and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics.
• Develop training and onboarding materials.
• Respond to employees’ queries on benefits.
• Coordinate schedules, distribute memos and reports and ensure everyone is kept current on necessary company news and information.
• Evaluate the performance of the employees semi-annually.

Administration:

• Provide confidential secretarial and administrative support for the principal executive or executives, including managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Assist with project development and planning to ensure more efficient service and organization of the office.
• Compose and prepare written documentation and correspondence for the office; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Assist in the coordination, supervision, and completion of special projects as appropriate.
• Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Prepare and distribute meeting agendas and meeting minutes.
• Prepare and distribute business journals, presentations, transcriptions, and letters using standard formats.
• Maintain security and confidentiality of company information.
• Prepare travel documents and make travel arrangements.
• Collect and analyze the business data from various departments to prepare reports and presentations for management.
• Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.
• Organize a filing system for important and confidential company documents
• Create and distribute guidelines and FAQ documents about company policies
• Gather payroll data like bank accounts and working days
• Update office policies as needed
• Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other special events, as required.
• Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office.
• Monitor and coordinate accounting activities as appropriate, and prepare internal reports for management; participate in budget planning and management, as required.
• Maintain the company calendar, schedule appointments, and book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned
• Plan and organize pieces of training, leadership meetings, conferences, and workshops.

Key Skills and Attributes

• Bachelor's Degree in Human Resources, Business Administration or related field and/or equivalent experience.
• At least three (3) years of related experience required.
• Working understanding of human resource principles, practices, and procedures.
• Proficiency in the use of the Asana task management tool is an advantage
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Ability to be polite and compassionate without lacking confidence.
• Sound negotiation and persuasion skills.
• Analytical and problem-solving skills
• Leadership and teamwork skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

How to Apply
Interested and qualified candidates should:     
Click here to apply