Graduate Administrative Assistant Job at Co-creation Hub Nigeria
Co-creation Hub Nigeria is a social enterprise committed to bringing
together stakeholders from different walks of life to work
collaboratively on solutions to social challenges facing the Nigerian
society.
Job Title: Administrative Assistant
The
Administrative Assistant at Co-Creation Hub (CcHUB) under direct
supervision performs a variety of routine clerical, reception tasks,
provides support to the CcHUB staff team, executives, and official
guests and perform other related duties as required.
General Administrative Duties:
- Provide support to all employees relating to filing, printing, copying, collation and distribution of
- Purchasing of office supplies and stationary for smooth running of the organization
- Dealing with incoming and outgoing mails and general emails
- Serves as primary contact for making and serving tea and coffee to guests and managers at the CcHUB.
- Support in closing and locking up of the hub
Event Planning & Scheduling Support:
- Provide support to the facility management team in ensuring that the
hub is cleaned and in good shape at all time to host event – this
includes but not limited to checking that the restrooms are cleaned up,
chairs properly arranged in agreed format, and all beverages, drinks and
food for the events are readily prepared
- Sorts, distributes, and redirects mail;
- Maintains inventory of office supplies and orders as necessary; operates standard office equipment.
- Carry out vendor prices survey or inquiring about participants’
availability.
- Coordinates and prepares for meetings and special events by
assisting with registrations, ushering of guests, and confirmation,
reserving rooms, and arranging for refreshments and necessary equipment.
- Co-ordinates and confirms conference room reservation schedules; sends, receives and distributes and e-mail
- Other duties may include scheduling appointments and
preparing presentation materials where necessary.
Documentation & Others
- Assist the staff team with documentation – This includes storing, organizing, and managing files
- Carry out other duties as assigned by the supervisor
QUALIFICATIONS AND EDUCATION REQUIREMENTS
- OND in Business Administration or a relevant field
- Entry Level
PREFERRED SKILLS
- Proven ability to work under stress in emergencies; flexibility to
handle pressure and ability to work in a fast pace work environment
- Excellent administrative, interpersonal and communication skills.
- Ability to work in a team oriented work environment.
- Self-motivated and able to work with little or no supervision.
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How to Apply
Email
[email protected] for further information or send CV and cover letter to apply.