Fleet Coordinator at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Fleet Coordinator

Job Identification: 9099
Location: Abuja
Employment Type: Contract
Contract Lenght: 2 years
Grade: 2
Team / Programme: Supply Chain
Job Category: Supply Chain
Reports to: Logistics Manager
Staff reporting to this post: Fleet Officer
Budget Responsibilities: None

Child Safeguarding

• Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people.
• As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.
• The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

Role Purpose

• The post holder is responsible for ensuring all transport needs are met, vehicles well-maintained, drivers trained, travel routes regularly assessed/updated in coordination with security department and any operational gaps addressed in a timely manner.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Areas of Accountability

• Ensure comprehensive vehicle tracking mechanism is in place to ensure daily vehicle check-up is done, mandatory periodic maintenance service is completed, repairs are made immediately and unidentified operational gaps are addressed.
• Ensure SCI fleet operations adhere to local and national traffic laws and regulations by proactively seeking regular updates from relevant government authority
• Collaborate with the fleet focal persons to collate the Profleet and Fleet Service Charge monthly data and share report to Logistics Manager on Monthly basis
• Provide support in ensuring that accidents and insurance claims are properly handled in collaboration with the Finance Team
• Management, control and  accountability of all fuel supplies  (vehicles. generators, other technical equipment). including contingency planning and  storage country-wide as well  as control, monitoring and  reporting on  all other vehicle  running cost to ensure maximized cost efficiency  and  correct   and transparent usage of funds
• Provide technical input into the decision making process concerning vehicle acquisition for both owned and outsourced vehicles
• Carry out regular visits to all field locations to coordinate the fleet management aspects country-wide and to ensure the implementation of standard systems  and guidelines equally at all locations
• To manage IVMS a vehicle tracking system to monitor vehicle usage to avoid violation of fleet or misuse.
• Ensure that all fleet assets are serviced, maintained and repaired according to standard maintenance guidelines and schedules through professional commercial workshops by setting highest possible quality standards to ensure safety  of  passengers and drivers
• Support in providing and ensuring professional training for all   drivers  in accordance with SCI Fleet manual, security regulations and  technical  requirements
• Collaborate with security team to Identify new potential routes to areas of responsibility that may reduce travel time and security risks to general operations.
• Serve as one of the pro-fleet champions for the country program
• Support the Logistics Manager to handle all fleet related operational issues 
• Maintaining repository for vehicle particulars, vehicle insurance, driver files 
• Management of Total Card Fuel platform for Country Program
• Periodically conduct fleet related (vehicles and generators) analysis
• Provide technical support to the fleet focal persons and drivers in all offices  

Safeguarding Responsibilities:

• Ensure that all drivers (both SCI and rented vehicles) are aware of the safeguarding responsibilities described in the drivers handbook
• Ensure safe programming guidelines are followed to reduce the risk of unsafe practices, strengthen prevention measures and identify and mitigate risks in supply chain operations.

Emergency Preparedness and Response:

• Actively participate in the Country Office’s emergency preparedness and planning processes as requested
• In case of emergency, be prepared to contribute to the delivery of an appropriate and timely response.

Qualifications & Experience

• Bachelor's Degree or HND in Social Sciences, Engineering or other relevant Degrees
• 6 years experience working in Fleet Management role from INGOs or Private Sector 
• Possession of a valid driving license
• Experience with working with Fleet Management ERP systems
• Intermediate Computer Literacy (MS Word, MS Excel, MS Outlook, etc.)
• Able to communicate in excellently in English and Major local languages
• Experience in managing office vehicle fleet and supervision of fleet operations.
• Knowledgeable in vehicle mechanics, servicing/repair
• Experience working in a relatively insecure field-based environment
• Experience in other logistics function desirable

Behaviours (Values in Practice):
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future-oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 20th September, 2024 (2:33 PM).