Finchglow Travels Vacancy for a Personal Assistant to the MD,June 1st 2012

Finchglow Travels Vacancy for a Personal Assistant to the MD,June 1st 2012
Finchglow Travels is a world class Travel Management Company. We provide travel solutions for all your personal and business travel needs; from travel consultations to ticketing and reservations,
tours and transfer to consular services, our main goal is to satisfy all your travel needs, we sell the world to you.

The company, licensed by IATA (International Air Transport Association), prides herself on the quality of staff that render impeccable services to our numerous customers with a strong focus on corporate travelers.

Finchglow Travels is in partnership with an International Travel Management Company, FCM Travel Solution, to give our clients world class and quality service they deserve.

JOB TITLE: PERSONAL ASSISTANT (MD)
LOCATION: Lagos

JOB SUMMARY:
As personal assistant to the MD you will be working closely with the MD on a daily basis, providing administrative support, on a one-to-one basis. Your job will be to help MD make the best use of her time by dealing with secretarial and administrative tasks.
MD will be relying heavily on you, trusting that work will be handled efficiently in her absence. Discretion and confidentiality are therefore essential attributes you must display in all your activities.
You will need extensive knowledge of the organisation, including the company's aims and objectives. You will be expected to know names, numbers and context for all the major clients, suppliers and artisans that MD works with.


RESPONSIBILITIES:
Will often act as MD 's first point of contact with people from both inside and outside the organisation.
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Carrying out background research and presenting findings.
Producing documents, briefing papers, reports and presentations.
Keep updated list of suppliers and manufacturers of goods and services that might be relevant to our work and this will involve checking newspapers and relevant magazine adverts regularly. Also you will point out publications or interesting and relevant articles that MD should read and archiving said articles.
Organising and attending meetings and ensuring MD is well-prepared for meetings
Liaising with clients, suppliers and other staff.
Deputising for MD, making decisions and delegating work to others in her absence.
Devising and maintaining office systems, including data management, filing, etc.
Arranging travel and accommodation and, occasionally, travelling with MD to take notes or dictation at meetings or to provide general assistance during business trips.
Meeting and greeting visitors at all levels of seniority.
Organising and maintaining diaries and making appointments.
Dealing with incoming email, faxes and post, often corresponding on behalf of MD.
Taking dictation and minutes.
Carrying out specific projects and research.
Checking and topping up MD's stationery supply.
Maintain and update a catalogue of books , magazines and all other source materials for the MD.
Assisting in other official or personal tasks and errands as they may be assigned
Going to the market, visiting suppliers to seek out samples, verify materials, etc on behalf of the MD.

QUALIFICATIONS AND REQUIREMENTS:
OND/HND/B.sc.
At least 1-3 years of experience in a similar role or ability to show capability to do the work required.
Need to be diligent, efficient, dedicated, have a strong work ethic and pay much attention to detail in everything you do at the company.
Must be polite, professional and your appearance must be smart at all times.
Comport yourself always, in a manner that speaks highly of MD and the company.
Must be ready to get your hands dirty.
Show good use of the Microsoft Office suite, particularly Word, Excel and PowerPoint and should be able to draft professional quality correspondence.
Required to have a very strong command of the English language, both written and spoken and an excellent telephone manner.

Method of application
Send your CV to the address below:
Address: Suite F2,Falomo Shopping Complex , Ikoyi , Eti Osa, Lagos
Email: [email protected]
www.finchglowtravels.com

Not later than 9th June, 2012.