Finance Coordinator at Medecins du Monde

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Finance Coordinator

Location: Abuja

Job Description

Under the supervision of the general coordinator, you lead on enhancing financial and administration quality, accountability and learning systems of MdM interventions in Nigeria.
You support the coordination team and field teams in strengthening financial monitoring and learning processes and tools.

Responsibilities
Strategic financial planning, effective budget and financial management:

Monitor overall budget consumption according to donors’ constraints and update regularly the Budget Follow-Up (BFF) tool on a monthly basis,
Provide reliable informations on budget consumption and forecast,
Be responsible for financial datas’ management, coding tables and allocations, updating of the Excel tool so as to ensure its reliability and its comprehensiveness so as to be able to make costs analysis and help with decision,
Work with all departements in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs,
Effect updating of grant pipelines and monthly projections per assigned grant portfolio and to propose and prepare budget revisions, as necessary,
Identify and analyse any discrepancy and suggest solutions.
Support the General Coordinator on strategic direction of the country mission’s funding plan, operating budget and risks management,
Take initiatives to build or enhance sound financial management and streamline / rationalize operational spendings for cost accounting purposes,
Prepare, revise and maintain Country Mission Operating Budget and grant proposal budgets per assigned grant portfolio,

Treasury and accountancy:

Ensure the soft accountancy of all sites for both accounting & donor allocations,
Ensure and guarantee the cash provision and safe management across the different programs / bases,
Update and implement the cash management protocols,
Coordinate the closure of monthly accountancy in coordination with HQ,
Ensure all bank transactions in line with internal policies and procedures.
Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to HQ in good time,
Ensure that payments are made in a timely and secure manner across all the country operations,

Team management:

Overall responsibility of the finance departement including the HR sizing,
Supervise the overall recruitment and training of the finance department staffs,
Conduct regular perfomance appraisals of direct reports,
Train and build capacities of staffs in the department making use appropriate resources / strategies.
Supervise the finance team in line with MdM Nigeria HR policies and procedures,
Support and provide advice to the finance team and to other departments to ensure full understanding of their responsibilities regards finance management,

Coordination, partnership and capacity building:

Coordinate closely with the HR Coordinator on all HR matters such as Labour Law regarding salary payments and deductions,
Participate to the monthly grants review meeting, provide financial information to the coordination team both proactively and upon request in order to monitor projects budget spending plan for program,
Provide strong oversight and support to MdM local partner / sub-grantee's activities, including compliance with donor regulations and capacities building,
Ensure the proper e-archiving of the partners financial reports and accountancy,
Provide strong oversight to MdM local Partner activities, including compliance with donor regulations,
Provide capacity building to MdM local partner in Nigeria to ensure full understanding of the financial responsibilities,
Ensure the proper e-archiving of the partners financial reports and accountancy.
Organise BFF meeting on a monthly basis, share monthly BFF with program and support teams and effective corrective actions on all discrepancies / issues found thereof,
Ensure when needed and by delegation of the general coordinator the representation of MdM in front of donors,
Liaise with INGO Finance Directors in-country and actively participate in interagency coordination meetings,

Requirements

Bachelor's Degree in Business Administration or related courses
Minimum of 4 years professional experience in this field, preferably in an international NGO with multi-donor budgets
Training and capacity-building experience
Strong interpersonal and leadership skills, cross group collaboration compliance, proactive and innovative approach
Strategic thinker with excellent good problem solving, decision making and follow -up skills
Very strong proficiency in Excel,
Knowledge in SAGA would be an asset
Languages: fluent English mandatory (oral and written). Knowledge of the country languages such as Hausa or French would be an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.
Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identifying the causes and risks, warn
Analyse and communicate accounting and budgetary information
Optimise a financial package
Read, construct and analyse a budget and carry out budget monitoring
Create and lead a financial training session
Demonstrated team management skills in a multicultural working environment