Finance and Administrative Assistant at Avocats Sans Frontières France

Avocats Sans Frontières France (Lawyers Without Borders France or ASF France) is a French NGO established under the French law on organisations of July 1st, 1901, created in 1998, for the promotion and protection of fundamental human rights. Its core mission is to defend, wherever it may be necessary, fundamental human rights by sustaining the development of the rule of law, access to justice, the fight against injustice and the right to a fair trial, through the defence work of independent and impartial lawyers.

We are recruiting to fill the position below:

Job Title: Finance and Administrative Assistant

Location: Abuja
Conditions: 12 months contract, renewable, with a probation period of 3 months

Job Summary

• Your mission is to work on the accounting, administrative and budgetary aspects in Nigeria in collaboration with the Project Manager in Nigeria and the Administrative and Financial Manager at Avocats Sans Frontières France headquarters.

Job Description
Under the supervision of the Project Manager, the Financial and Administrative Assistant will carry out the following tasks for Avocats Sans Frontières France:

Overall Objectives and Responsibilities:

• Manage a transparent and accurate financial accounting system in line with local laws and regulations.
• Accurate financial reporting to donors.
• Oversee budgetary, procurements and internal controls
• Follow ASF France process on project monitoring.
• Support the Project Manager in planning and budgeting for all financial aspects of the programme.

Financial Accounting:

• Ensure compliance with ASF France policies and guidelines and donor requirements.
• Ensure compliance with local regulations in respect of financial and other matters (e.g. pension, insurance, taxation and labour laws).
• Prepare monthly accounting report and documentation for ASF France headquarter.
• Prepare donor financial reports in line with donor reporting requirements.
• Support the Project Manager in providing donors with all necessary financial and other information when requested.

Administration:

• Ensure all national staff understands the processes for financial activity within ASF France.
• Stay abreast of ASF France registration and legal status requirements.
• Undertake procurement for the programme following ASF France guidelines.
• Be flexible in supporting the organisation in any other task/duty that is necessary to the programme.
• Handle logistic and organizational aspects of the project and of the office.
• Maintain good communication with ASF France Finance Manager at the Headquarters.
• Provide administrative support to human resource management e.g. drafting contract and managing leave schedules.

Required Profile and Qualifications

• Accounting or Finance-related Degree and/or fully qualified member of a recognized accounting professional association e.g ICAN, ACCA, CIBN (relevant experience will be considered)
• Demonstrable understanding and experience of finance management within an NGO
• 3 years relevant work experience.
• Confident and proficient in the use of MS office with advanced excel proficiency.
• Ability to establish strong working relationships with colleagues from different functions and cultures.
• Experience and ability to adopt a flexible approach to managing and prioritizing a high workload and multiple tasks.
• Experience of proactively identifying and addressing issues.
• Experience of financial reporting to institutional bodies.
• Familiarity with compliance systems (eg project donor requirements).
• Experience of providing Human Resource support to an organisation.
• Strong communication skills, with excellent written and spoken English.

Conditions

• Conditions in conformity with the sector: salary + per diem
• 12 months contract, renewable, with a probation period of 3 months
• Expected trips to project target states
• Will be part of a Franco-Nigerian team
• Work under the supervision of the Project Manager and in close collaboration with other members of the team in Nigeria (support lawyers, Project Assistant, and Communication Officer) and in France (Program Officer and Finance Manager).

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail

Application Deadline 19th February, 2023.