Executive Assistant to Country Manager at APM Terminals

⏲ Sep 15, 2023, 9:07 PM
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APM Terminals is the global terminal operating arm of the A.P. Moller-Maersk Group. APM Terminals operates a Global Terminal Network of 76 operating port and terminal facilities and 117 Inland Services operations in 59 countries around the globe.

We are recruiting to fill the position below:

Job Title: Executive Assistant to Country Manager

Job Ref.: R77626
Location: Lagos
Employment Type: Full time

Opportunity

The role manages the activities of and ensures high-level administrative support to the Country Managing Director (CMD) and other Country Leadership Team (CLT) members, organize and manage the CLT standard work and ad-hoc activities, oversees the general office management activities of the Country Office (CO) and leads projects as required by the CMD under the CO scope.

Responsibilities

Oversee and coordinate the CMD activities, including prioritizing and scheduling appointments with external and internal stakeholders such as customers, authorities, government, labour representatives, senior leadership, CLT/TLT members etc.
Manages administrative tasks including drafting of letters, email communication, invoices for the CO, regular reports for internal and external parties
Coordinate all official travels both local and international, including booking of flights, hotels, security escort arrangement and ground transportation on behalf of the CMD, CO resident CLT members and visiting senior leadership members from the region/group.
Develop, prioritize and coordinate visit schedules for visiting senior management team members from the region/group.
Prepare and organize meetings and events (Internal and External) and attend meetings to ensure actions, minutes are noted. Drives regular follow on same.
Runs the CLT standard work schedule and develops, arranges and participate in the CLT offsites
Responsible for the visual management tools, weekly stand-up meeting and other LEAN tools as required for the effective performance of the CLT and CO staff
Leads cross-functional projects as relevant within areas such as ESG, CSR, HSE etc
Advises the CMD on cultural, engagement and social matters in Nigeria
Provide administrative support to the Country MD and the Country Leadership Team (CLT) while maintaining absolute confidentiality.
Manage the CO and coordinate the support from procurement, Apapa Admin/car pool, IT etc.

Who we are looking for

Bachelor's Degree in a related field
Understanding of Nigerian and European corporate culture
Excellent coordination skills, attention to detail, time management and multitasking abilities
Thinking out of the box on critical issues
Discretion and confidentiality, Adaptability and flexibility.
LEAN knowledge & WOW (LEAN level 3 certification required within first 12 months in role)
Financial Management
Planning & Scheduling
Proficiency in office software (e.g., Microsoft Office)
Excellent verbal and written communication skills.