Executive Assistant Job at Jagal Group

Jagal is a Nigerian conglomerate holding that operates leading energy businesses and manages a diverse portfolio of investments. By cultivating leadership and developing a culture of excellence, Jagal is dedicated to empowering people and building strategic partnerships that aim to achieve sustainable growth for the advancement of the Nigerian community. We are recruiting to fill the position below:     Job Title: Executive Assistant to CEO Location: Lagos Job Description

• The company is seeking a high caliber Executive Assistant to support the Chief Executive Officer.
• The position will ensure the Chief Executive's office is run efficiently and professionally whilst maintaining an exemplary administration service.

• Provide comprehensive support to the Chief Executive Officer, and assist in their day to day operations
• Extensive and complex diary management
• Using process improvement approaches to all aspects of work; identifying and implementing efficient administrative practices and anticipating future support needs
• Project management of complex, global admin related tasks and events across different time zones
• Being knowledgeable about the company systems and processes to be able to work quickly and effectively
• Monitor the inbox and deal with incoming and outgoing correspondence in a proactive, professional and timely manner (follow up on replies, recommend action to be taken, draft responses, and filter to appropriate people)
• Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation
• Produce all types of documentation including preparation of materials in advance of regular key meetings
• Recording, transcribing and distributing minutes of various meetings as required
• Organize all logistics for complex meetings, conferences and events, liaising with internal/external parties
• Preparing correspondence on behalf of the Chief Executive Officer, including formatting and producing typed letters and memos
• Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates

• Bachelor's Degree in Business Administration, Legal or similar field of study
• A self-starter, able to prioritise workload
• A flexible approach to work
• Ability to work to deadlines and can assimilate information/instructions quickly
• Strong team ethic and collaboration skills
• Ability to demonstrate initiative.
• Experience supporting Senior Executives, ideally within a large company
• Must have excellent command of English Language
• High attention to detail
• Excellent grammar and spelling
• Ability to handle sensitive and confidential information in a discreet manner
• Must have advanced Office, Word, Excel and PowerPoint skills
• Experience of formal minute taking
• Excellent organisational and administrative skills with the ability to plan ahead
• Strong interpersonal skills and ability to deal with individuals of any level