Executive Assistant in an Upstream Oil and Gas Company

Smart Partners Consulting Limited - Our client, a great player in the upstream Oil and Gas sector, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikoyi, Lagos
Employment Type: Full-time, Onsite
Reporting Line: Managing Director

Job Overview

The Executive Assistant to the MD will provide comprehensive administrative support, including bookkeeping, customer relations, and office management.
This individual must be highly skilled in drafting and reviewing emails, proposals, presentations, and communications, and will also manage both the MD's and the company’s social media accounts.

Responsibilities

Provide administrative support to the CEO in the development, coordination, and implementation of strategic and operational matters.
Manage correspondences which include writing letters and memos, compiling data and reports, editing and proofreading and other communication as directed by the MD.
Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
Coordinate and attend meetings, and events chaired by the MD to ensure that the technical aspects are covered, and minutes prepared for closure and subsequent follow-up.
Monitor project activities vis-à-vis defined timelines in the project plan and promptly escalate identified delays in critical milestones to relevant stakeholders
Prepare and submit periodic reports/activities for the MDs on day-to-day activities within the office to evaluate the performance of the office
Conduct research, compile reports, and assist in strategic projects as required by the MD.
Organize and maintain filing systems, both physical and digital, ensuring easy access to information.
Manage the MD’s and the company’s social media handles.

Education, Qualification, and Experience

Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
Minimum of 3 years experience as an executive assistant, office manager, or similar role.
Experience managing social media accounts, including LinkedIn, Instagram, and Twitter.

Skills and Competencies:

Strong experience writing proposals, and drafting and reviewing professional emails, presentations, and reports.
Must be highly discrete and confidential.
Ability to handle multiple tasks and meet deadlines.
Experience in schedule management and researching
Proficiency in bookkeeping and financial reporting.
Previous experience in HR, office management, and customer service roles.
Good knowledge in Microsoft Office Suite (Word, Excel, PowerPoint) and social media management tools

Salary