Executive Assistant (EA) to the CEO at Layer3
Layer3 is one of the fastest growing network and security
infrastructure companies in West Africa, providing award-winning
services, including managed and cloud services, network security, IT
infrastructure management, virtualization and mobile device management
solutions.
Our unique model integrates best-of-breed
technologies from global leaders such as Juniper Networks, Blue Coat,
Polycom, AirWatch, F5, Extreme Networks and VMware, coupled with our
next-generation metro fiber networks, to offer unparalleled services and
after sales support to some of the most demanding customers.
To learn more about Layer3 and our services, visit our website at www.layer3.ng
Job Title: Executive Assistant (EA) to the CEO
Job description
The Executive Assistant will be confident and comfortable owning two
distinct but connected areas of responsibility: administrative and
project management. In the administrative capacity, he/she will ensure
that the CEO is engaged on the appropriate priorities on a day-to-day
basis. The role includes extensive scheduling and key contact
synchronization on both business and personal fronts and responsibility
for inbound and outbound communications including email, phone, and hard
copy mail. Serving as the central point of contact for the
coordination of the CEO’s activities, including preparation of relevant
meeting documents and briefing material, the individual in this position
will take a thoughtful and strategic approach to the CEO’s meeting and
travel coordination.
The Executive Assistant must be comfortable moving at a rapid pace
alongside an entrepreneurial leader while maintaining a laser-focus on
the best use of the CEO’s time. In this regard, is essential that
he/she proactively ensures that the CEO is engaged in appropriate
internal dialogues, and that the CEO is regularly briefed on Layer3
activities across the organization including product launch activities,
internal meetings that may have particular relevance, and
Layer3-sponsored events. Essential requirements for the role are
emotional intelligence, the capacity to build trust with diverse
individuals, strong business acumen and research skills, experience
coordinating complex domestic and international travel, the ability to
integrate seamlessly into communication flows, and a balanced blend of
accountability, humility, and authority.
On a project management front, the Executive Assistant will operate
as a thought-partner on a variety of strategic and operational
initiatives, internal and external deliverables, and special projects,
working with the CEO’s leadership team and key constituents across the
organization. This role supports the CEO by ensuring the critical
activities, initiatives, and day-to-day operations of the CEO are fully
aligned and advancing as necessary. The Executive Assistant may
represent in selected interactions with team members, executive leaders,
the Board of Directors, government representatives and the community.
With an ability to transform general direction into action, the EA
will effectively manage multiple deliverables in the face of some level
of ambiguity from executive leaders and teammates. In this position, it
will be necessary to support the compilation of documents and
presentations in collaboration with other teams, to create complex
travel itineraries, and to work cross-functionally to determine
appropriate presentation content, messaging and delivery.
The individual serving in this capacity will possess excellent
cross-group collaboration and communication skills and must have the
ability to work effectively within all levels of the organization, from
executives to individual contributors. In addition to having sound
judgment, the Executive Assistant will manage confidentially without
exception, earn credibility by demonstrating the ability to achieve
results, and exhibit strong operational skills. Being genuinely
motivated to provide superb support to the CEO and to effectively work
as a team in the Office of the CEO are two key goals in this assignment.
By leveraging his/her own combination of entrepreneurialism,
self-reliance and awareness, and commitment and respect towards others,
the Executive Assistant can achieve both goals.
Summary of role:
• Functioning as the CEO’s “business partner”, creating
win-win situations for direct access to the CEO’s time and office.
• Providing a bridge for smooth communication between the CEO’s
office and internal teams; demonstrating leadership to maintain
credibility, confidentiality, trust and support with team members.
• Managing a variety of special projects for the CEO.
• Prioritizing conflicting needs, handling matters expeditiously
and proactively, following through on deadline sensitive projects to
successful completion.
• Helping in the planning,
prioritizing, and managing of the CEO’s active schedule, including:
calendar; expense reports; composing and preparing correspondence;
arranging complex and detailed travel plans, itineraries, and agendas,
scheduling and planning leadership meetings, communications, activities
and special events.
• Converting CEO vision and ideas into professional presentations.
• Working closely with CEO to keep him well informed of upcoming commitments.
• Understanding and adapting to company’s culture and providing an
environment which upholds the Mission, Values, and Expectations of the
Company. Providing leadership and support to build relationships crucial
to the success of the organization
Desired Skills and Experience
• Eagerness to support the CEO's demanding schedule and
complete projects and/or meet deadlines outside of regular business
hours.
• At least 5 years of experience supporting C-level executives, preferably in a fast-paced, environment.
MBA will be an added advantage.
• Strong writing experience including regular preparation of PowerPoint decks and presentations.
• Proven ability to maintain confidentiality and manage sensitive
data and information. Ability to achieve high performance goals and meet
deadlines in a fast-paced highly dynamic environment.
• Executive level skill in Microsoft Office suite and Apple Mac Keynote and Pages tools.
• Strong organizational skills and the ability to
prioritize multiple competing tasks seamlessly and with excellent
attention to detail.
• Excellent interpersonal skills and
the ability to build relationships throughout the organization and with
external stakeholders.
• Excellent written and verbal communication skills
• BS/BEng or BTech, or the equivalent combination of education and experience.
How to Apply
Interested and suitably qualified candidates should click
here to apply online