Executive Assistant at Swift Networks Limited

⏲ Nov 23, 2023, 9:10 PM
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Swift Networks Limited is a facilities-based telecommunications services provider. The company was founded in 2002, since inception, Swift Networks has invested heavily in “next generation” networking technologies to build a multi-service network platform. Due to rapid expansion, we are looking for a qualified candidate to fill a creative technical position as we hope to maintain our status as the leading broadband connectivity services provider in Nigeria.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time

Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
As the Executive Assistant to the CEO and COO, you will be responsible for providing high-level administrative support and ensuring the efficient operation of the CEO and COO's office.

Responsibilities
Administrative Support:

Manage the executive's complex calendar, appointments, and travel arrangements.
Prepare and organize documents, reports, and presentations for meetings and business plans.
Handle confidential and sensitive information with utmost discretion.

Communication and Presentation:

Serve as a primary point of contact for internal and external communication on behalf of the executive(s).
Draft and edit emails, letters, and other correspondence as needed.
Assist in the creation of high-quality presentations and reports for both internal and external audiences.

Business Operations:

Collaborate with the executive(s)to develop, implement, and monitor business plans and strategies.
Ensure seamless communication and coordination between the executive(s)and various departments.
Assist in project management and follow-up on action items from meetings.

Technology and Time Management:

Utilize a range of digital tools and software for efficient time management and productivity.
Help the executive(s)stay organized and productive by managing tasks, emails, and schedules.

Research and Information Gathering:

Conduct research and gather data on industry trends, competitors, and market insights.
Provide the executive(s)with well-structured information to support decision-making.

Event Coordination:

Assist in planning and organizing corporate events, conferences, and meetings.
Coordinate logistics, invitations, and materials for these events.

Exposure and Networking:

Facilitate the executive's participation in key industry events, conferences, and networking opportunities.
Take minutes during meetings
Draft, review and send communications on behalf of company executive(s)
Prioritize emails and respond when necessary
Build and maintain relationships with industry professionals on behalf of the executive(s).
Manage information flow in a timely and accurate manner
Rack daily expenses and prepare weekly, monthly or quarterly reports for the executives
Format information for internal and external communication – memos, emails, presentations, reports

Requirements and Qualifications

Bachelor's Degree in Business Administration, Management, or a related field with a minimum of Second Class honour degree (Upper division)
Entry level experience
Discretion and the ability to handle sensitive information with confidentiality.
Exposure to marketing and industry-related concepts is advantageous.
Must be a resident of Lagos, Nigeria.
Available for immediate employment.
Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a fast-paced environment.
Exceptional communication skills, both written and verbal. Must be fluent in spoken and written English.
Proficiency in creating professional presentations and reports using tools such as MS Office, Google Suite, or similar software.
Strong research skills
Ability to work independently, prioritize tasks, and meet deadlines.
Highly organized with excellent attention to detail.