Executive Assistant at Still Earth Construction and Realty

Still Earth Construction and Realty - A leading contractor in Nigeria with a portfolio that includes commercial, residential and industrial developments across the nation. Our multinational team of experts are actively taking part in shaping the skylines of major Nigerian cities , setting the foundation for various facilities and building landmark projects We focus on delivering quality while maintaining the highest health and safety standards.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Roles & Responsibilities

• Keep abreast of all schedules of the Chief Executive and manage same for optimal efficiency.
• Scheduling of meetings with respect to necessary invite, venue, timing, and other plans for excellent execution should be a priority.
• Perform excellent secretariat functions such as taking minutes during meetings and ensure the review and final copies are circulated and signed accordingly.
• Taking dictation and other instructions from the Chief Executive, writing them up subsequently, and following up with appropriate action.
• Responding to inquiries on behalf of the Chief Executive and the Company as may be directed from time to time.
• Maintain comprehensive and accurate records of all minutes, project documents, memos etc.;
• Ensure they are well filed appropriately, kept safe and secured as well as being able to access when required.
• Monitoring and facilitating payments for Chief Executive’s personal and project related transactions.
• Coordinate the hiring process of domestic staff and other staff of the Chief Executive’s household.
• Have oversight functions over the activities of domestic staff and every personnel of the Chief
• Executive’s household for the purpose of ensuring efficient service delivery.
• Facilitate any internal or external request as may be required by the Chief Executive from time to
• time and ensure timely redemption/repayment for optimal results or avoidable deficit in not incurred.
• Liaise with external lawyers and other professionals on behalf of the Chief Executive and ensure necessary action is taken without any delay.
• Reviewing and summarizing legal and other documents for the Chief Executive.
• Welcoming visitors and identifying the purpose of their visit before directing them to the Chief Executive.
• Handle the payroll for domestic staff and ensure payments are made on the due date.
• Draft, review and send communications on behalf of Chief Executive.
• Answer and respond to phone calls, and communicate messages and information as appropriate to the Chief Executive.
• Manage all Chief Executive’s accounting transactions and produce a summarized position of financial position from time to time.
• Prepare weekly, monthly, and yearly budget planning and control for the Chief Executive’s personal transactions.
• Produce reports and presentations as may be required in a prescribed manner.
• Make travel and accommodation arrangements and detailed travel itineraries for the Chief Executive.
• Monitor daily expenses and prepare weekly, monthly, or quarterly reports.
• Conduct and review the performance appraisal of domestic/household personnel and recommend appropriate necessary action.
• Weekly and monthly reconciliation of the Chief Executive’s personal accounts and attending to all banking-related matters.
• Ensure cost monitoring, cost-cutting and minimization of waste.
• Management of resources, creation of wealth and advice on investment opportunities.
• Ensure adherence to processes and procedures as well as systems management of the group.

Skills and Qualifications

• BSc in Accounting, Finance, or any relevant degree.
• Minimum of 7 years experience in Accounting, Finance, Auditing, Banking, or related fields.
• Organization skills.
• Ability to multitask.
• Excellent MS Office knowledge.
• Interpersonal skills.
• Additional certification (ICAN, ACCA or equivalent) is a plus.
• Experience as an Executive Assistant or Technical Assistant is an added advantage.
• Excellent written and verbal communication skills.
• Ability to relate to top management and upper-echelon individuals.
• Time-management skills.
• Ability to pay attention to detail.
• Discretion and confidentiality.

How to Apply
Interested and qualified candidates should forward their CV to: [email protected] using the position as the subject of the email.

Application Deadline 6th July, 2023.