Executive Assistant at Bellpoint Energy Limited

Bellpoint Energy Limited - The main strategic goal of Bellpoint Energy Limited is to become the most efficiently run and responsible energy servicing organization in Africa.” Bellpoint Energy Limited is a premier player in the Nigerian Oil and Gas industry servicing the downstream and upstream sector with active involvement in the provision of efficient and innovative solutions that enable people and businesses create value.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Responsibilities

• Manage the Managing Director's complex calendar, including scheduling and coordinating internal and external meetings, travel, and events.
• Answer and direct all calls, visitors, and emails to the Managing Director.
• Handle confidential correspondence, ensuring the highest levels of discretion and professionalism, and respond to requests from internal and external stakeholders.
• Coordinate travel, lodging, and transportation for the Managing Director, including preparing detailed itineraries, managing logistics, and making all necessary arrangements.
• Prepare and compile reports, presentations, and various other documents for review by the Managing Director, ensuring accuracy and completeness.
• Organize and maintain records, files, and databases using the appropriate software.
• Anticipate the Managing Director's needs, including preparing materials, arranging meetings and documentation, and supporting the Managing Director in various administrative duties.
• Act as a liaison between the Managing Director and internal and external stakeholders, including customers, clients, and investors.
• Manage special projects and other assignments as needed by the Managing Director.
• Managing information flow in a timely and accurate manner
• Error-free memos and letters and paying attention to details
•  Ability to determine when to make decisions on behalf of the MD and when to get her involved
• To provide comprehensive support and assistance to the Managing Director in the discharge of her duties
• To ensure that the Managing Director’s decisions and instructions are properly carried out and communicated to the appropriate levels
• Write and prepare memos, letters, and miscellaneous correspondence, exercise judgment, act decisively, and maintain confidentiality
• Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan and schedule activities with other executives, key personnel and outside business contacts.
• Coordinated conference and travel arrangements, prepared itineraries and expense reports and accompanied MD when requested.
• Responsible for filing any/all confidential documentation on behalf of the MD
•  Any ad-hoc duties as required by the Managing Director.

The Ideal Candidate Must Possess the following Skills

• Excellent organizational skills, with superior attention to detail and a proactive approach.
• An analytical thinker with strong conceptual and problem-solving skills
• Meticulous attention to detail with the ability to multi-task
• Ability to meet deadlines
• Ability to work independently and as part of a team
• As an excellent eye for details
• Excellent interpersonal skills
• Strong communication and interpersonal skills, with the ability to interact confidently with all levels of the organization.
• Ability to work independently and under pressure, managing multiple priorities in a fast-paced environment.
• Excellent judgment and discretion in managing sensitive and confidential information.
• Willingness to be flexible and adaptable to changing priorities and be available to work outside of regular business hours as needed.

Salary Range
N150,000 - N200,000 / month.

How to Apply
Interested and qualified candidates should forward their CV to: [email protected] using the position as the subject of the email.

Note: We offer a competitive salary and benefits package. If you are an experienced, highly organized individual looking for a challenging and rewarding role in the oil and gas industry, we encourage you to apply.

Application Deadline 25th September, 2023.