Executive and Personal Assistant at Cainergy International Limited

⏲ Jun 22, 2023, 7:57 PM
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Cainergy International Limited - Since 2015, Cainergy has come to be recognised as a choice service provider for the Oil and Gas and Energy industries globally. Our end-to-end services offered see us design, build, operate, maintain and manage assets and infrastructure in the various industries with operate. Currently one of the fastest growing brands in the industry, we have built a strong reputation for quality delivery and an impeccable safety record which we are very proud of. Our passion and commitment to exceptional project delivery that surpasses our clients’ expectations remains consistent across the many parts of our brand.

We are recruiting to fill the position below:

Job Title: Executive and Personal Assistant

Location: Abuja
Business Unit: Cainergy Group
Reports To: CO-CEO (Operations)

Job Objective / Purpose of Job

To provide exceptional personal and executive assistance, leveraging strong organizational and communication skills to efficiently manage administrative tasks, prioritize responsibilities, and enhance productivity for the CO-CEO (operations).
Seeking to contribute to the smooth functioning of daily operations, enable effective decision-making, and facilitate seamless coordination to optimize personal and professional commitments.
He/She serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CO-CEO (operations).
Provides high level and confidential secretarial and administrative support to the CO-CEO (operations).

Job Duties / Responsibilities / Accountabilities

Provide comprehensive administrative support to the CO-CEO operations, including managing calendars, scheduling appointments, and coordinating meetings.
Organize and prioritize incoming correspondence and communications, responding on behalf of executives when appropriate.
Prepare and edit documents, presentations, and reports for the CO-CEO operations, ensuring accuracy and professionalism.
Arrange travel itineraries, accommodations, and transportation for the CO-CEO operations.
Assist in preparing agendas, attending meetings, and taking accurate minutes.
Conduct research, collect data, and prepare briefing materials for executives.
Manage and maintain confidential files, records, and documents.
Screen and direct phone calls, emails, and inquiries for executives, exercising discretion and judgment.
Coordinate and manage personal events, social engagements, and special projects.
Assist in managing personal finances, including budgeting, expense tracking, and bill payments.
Coordinate and manage personal events, social engagements, and special projects.
Maintain confidentiality and discretion in handling personal and sensitive information.
Assist in other administrative tasks and special projects as requested.
Collaborate with internal and external stakeholders to coordinate projects, initiatives, and events.
Support the CO-CEO operations in managing his professional commitments, including managing appointments, deadlines, and follow-ups.
Handle expense reports, reimbursements, and financial documentation.
Assist in managing and prioritizing incoming tasks and deadlines for the CO-CEO operations.
Act as a liaison between the CO-CEO operations and other staff members, clients, and partners.
Maintain a professional and positive demeanour while representing the CO-CEO operations and the organization.
Organize and maintain personal and professional files, records, and documents.
Assist in managing personal finances, including budgeting, expense tracking, and bill payments.
Any other ad hoc duties as and when required by the CO – CEO operations.

Requirements

HND / Bachelor’s Degree in Secretarial Studies, Humanities, Business Administration or equivalent qualification in related subject.

Experience Required:

2 - 3 years of relevant experience in Personal Assistant, Secretarial, or Office Management role.

Skills Required:

Customer Service
Integrity
Innovation
Teamwork
Professionalism
Enthusiasm
Quality
Deadline, achievement, and target orientated.
Ability to demonstrate sound work ethic, communicate professionally with senior management and personnel of all stakeholders.
Clear verbal and written communication in English.
Good self-management
Good Interpersonal skill
Exceptional attention to detail, and talent for accuracy and precision.
Relationship-management skills
Good communications skills
Customer Focus
Excellent analytical and numerical skills.
Effective time management skills.
Ethical Practice
Leadership skills
Proficiency in Microsoft 365, project management tools e.g., Microsoft Project
Discretion in handling sensitive and confidential information.
Good organization/administration skills
Deep understanding of records management lifecycle
Event management skills
Ability to work in a team and independently.