Exective Assistant at Roomy Outsourcing

Roomy Outsourcing is a company that provide comprehensive and innovative human resources outsourcing solutions as part of an integrated end to end HR solutions model. What sets us apart from other firms is our thorough understanding of an organization’s essential core areas and how they work together to enhance and improve a company’s overall performance

We are recruiting to fill the position below:

Job Title: Exective Assistant
Location: Lagos
Employment Type: Full-time

Responsibilities

• Weekly schedule checks on the properties and staff.
• Spot checks on Nathan properties
• Liaising with lawyer and accountant on rent dues and proper accounting..
• Overseeing proper management of the portfolio.
• Responding to mails and correspondence of the managing director.
• Petty cash handling and record keeping in line with accounting and office procedures.
• Undertaking additional specific tasks as directed by managing Director.
• Making sure all repair work is done properly.
• Office reporting, processing expenses sheets and invoices.
• Distributing official information within the staff.
• General office management.
• Flexible and adaptable approach to work.
• Monitoring stationary levels and ordering office supplies.
• Coordinating of office activities and operations to secure efficiency and compliance to company policies.
• Organizing and maintaining files and records.
• Preparing staff Payroll.
• Overseeing suppliers and vendor bids, tenders and requests.
• Coordinating repair work at all the properties/office.
• Acting as the point of contact to the Managing Director.
• Running of daily expenses for the company.
• Organizing, maintaining and filing company records system.
• Acting as office manager by keeping up with office affairs.
• Collating, filing, reconciling, and liaising with the accountant of office expenditures.
• Providing information of internal or external enquirers.
• Attention to details.
• Support budgeting and bookkeeping procedures.
• Creating and updating of records and databases with financial and other data.
• Ensuring that tenants are responded to promptly and professionally.
• Passing messages on effectively and efficiently with full contact details made available.
• Reminder to the lawyers for payment of rent due.
• Monitoring the cleaning and fumigation work of external cleaning company only.
• Following up on identified routine works.
• Manage household budget.
• Collating of invoices and making sure payment are made.
• Picking up post office mail and payment of annually bill.
• Payment of pending bills.
• Handling sensitive information in a confidential manner.
• Supervising repairs done in the house.
• Attending to bank activities for MD.
• Checking in of luggage at the airport.
• Liaising with workers on maintenance work e. g Electrical, plumber, swimming pool, cleaning, painter, Ac servicing, generator repair.

Salary
N250,000 - N300,000 Monthly.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.

Application Deadline  21st July, 2024.