Entry Clearance Assistant - Administrative Officer at the British High Commission

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

We are recruiting to fill the position below:

Job Title: Entry Clearance Assistant - Administrative Officer (AO)

Location: Lagos
Job Category: Other British Government Departments (Partners across Government, including UK Visas)
Job Subcategory: UKVI (UK Visas and Immigration)
Slot: 5 Openings
Grade: Administrative Officer (AO)
Start Date: 17 July 2023
Type of Position: Fixed Term
Working hours per week: 35
Duration of Post: 3 months

Main purpose of job

• UK Visas and Immigration is responsible for making millions of decisions every year about who has the right to visit or stay in the United Kingdom, with a firm emphasis on national security and a culture of customer satisfaction for people who want to visit legally.UK Visas and Immigration in Nigeria consists of two hub which service visa customers in Nigeria.
• Every year, more than 160,000 people from Nigeria visit the UK for leisure, family, business and education.
• The Entry Clearance Assistant role is critical to ensuring that UKVI Africa delivers against our global customer service commitments to process visa applications within agreed timelines.
• The job holder will perform general office administrative duties and assist with the efficient running of the visa operation centre.
• The successful candidate must be able to perform administrative duties from various digital platforms and be flexible to move between departments as and when needed.  

Roles and responsibilities

• Process the printing of documents for cases sent by the UKVI Decision Making Centres (DMCs);
• Manage logistics for UKVI staff and guests: arrange hotel booking, flights and transport arrangements for official travel in and out of Abuja;
• Perform other ad-hoc duties at special request to support the British High Commission and UKVI business delivery.
• Manage the content, security and integrity of the passport bank to assure an organised and efficient process according to guidance and security procedures;
• Undertake enrichment activity requests, following up cases and responding to DMCs in a timely manner.  All calls and transcripts are completed professionally and to a high standard;
• Receive, record and follow through to resolve all overturned cases, and manage the Keep My Passport service by commenting on databases and liaising with our commercial partner in line with agreed procedures;
• Manage the dispatch process and resolve any complaints or service failures to the VAC, and escalate ongoing problems to a Team Leader.

Essential qualifications, skills and experience

• Basic IT skills and proficient in Microsoft Excel.
• Possess and display strong organizational, analytical and time management skills.
• Strong customer focus with good attention to detail.
• Proficient written and spoken English.

Desirable qualifications, skills and experience:

• Previous experience working in a Visa Section or official Government office.

Required behaviours:

• Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together.

Remuneration
Salary: USD1,576.87 Monthly.

Other benefits and conditions of employment:

• Learning and Development opportunities will be available to the successful applicant.
• An analysis of training needs will be discussed between the successful candidate and line manager.

How to Apply
Interested and qualified candidates should:
Click here to apply

Additional Information

• Please check your application carefully before you submit, as no changes can be made once submitted.
• Employees recruited locally by the British Deputy High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.  
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
• Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• The British High Commission will never request any payment or fees to apply for a position.
• Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Application Deadline 7th June, 2023.