Document Controller at WTS Energy

⏲ Jul 5, 2024, 12:33 PM
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WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Port Harcourt, Rivers
Job Type: Full Time

Job Summary

The job holder is responsible for all the activities related to documentation control for the project.
The primary objective is to ensure that all documents (correspondence & technical) produced by the Project team or by Contractors and Vendors during the life of the project are developed and managed following the Project Document Control procedures.

Responsibilities

In a general manner, to provide assistance to the Project Management for all matters related to Document Control on the Project.
To implement and maintain procedures, specifications, means, and tools required to ensure efficient management of all flows of documents either on an electronic form or on paper form during all the phases of the Project.
To liaise with concerned Corporate Departments for the setting-up, implementation, and maintenance of the EDMS within the Project, and coordinate with departments as necessary for the management of correspondence (mainly correspondence with Partners and authorities).
To define, develop, implement, and maintain a Documentation Management plan detailing the strategy adopted, the organization set-up as well as the means and tools defined accordingly.
To participate in the implementation of the Documentation Management system at Contractors’, setting up and explaining rules and procedures.
To define, set up, validate, and maintain necessary means and tools for the timely preparation of the handover of documentation to the Operations team.
To timely report to the Project Control Manager, highlighting progress and encountered areas of concern.
To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project
To participate, as necessary, in the Documentation Control and Management, including training of personnel to procedures/specifications/tools.
To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols, and all other aspects related to document quality.

Educational Qualifications & Experience