Current Job Vacancies at The International Medical Corps

⏲ Aug 17, 2020, 9:38 PM
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International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.

We are looking for a suitable candidate to fill the positions below:

Job Title: Procurement Manager

Location: Maiduguri, Borno

Job Purpose

Under the supervision of the Supply Chain Coordinator, the Procurement Manager will design an effective supply chain program to promote quality programming in the region.
He/she will lead the IMC Supply Chain operational support structure, committed to providing reliable and timely program activities support, evaluating the types of market available within Nigeria, and determine what this markets can offer in terms range of materials supplies, products and services.
The position will determine the geographical distribution and nature of the local markets, analyze human resources available to support the supply chain and come up with supply chain ‘best’ practice of other organizations operating in Nigeria that can be mirrored as per of benchmarking.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Procurement (Local and Global):

Ensure the day to day coordination of the procurement teams to promote the timely supply of goods and services for program support;
Enforce adherence to IMC standard operating procedures in the procurement of goods and services;
Streamline procurement activities by making sure requisite tools that handle an effective procurement are used in various levels of supply chain activities;
Upgrade IMC procurement tools and templates and seek management’s approval when necessary;
Identify gaps and bottlenecks in the supply chain management procedures and suggest remedies for corrective measures when necessary;
Enforce the use of procurement tracking system by various departments and share updated versions during Senior Management Meetings and other periodic review sessions when necessary;
Coordinate with Operations, Medical Coordinators and Pharmacy staff to provide updated information about medical commodities, WASH materials and other program support materials for timely use and develop mitigation plans for bottleneck and commodities supplies & delivery;
Mentor and provide capacity building support to procurement staff and other relevant employees where applicable for efficiency in the supply chain team and reinforce teamwork with other program staff;
Participate in project planning meetings to help identify challenges and capacity issues with program staff for timely intervention and solutions to procurement related problems;
Monitor program requests and required purchase requisitions to make sure respective coding are done in line with budgets, respective project activities and assigned grant codes;
Ensure new staff receive appropriate inductions on procurement systems and processes for newly hired staff when necessary;
Lead and coordinate all global procurement and remain the country focal point person on global procurement;
Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters;
Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main supplies and services awarded/updated accordingly at an appropriate time.

Communication:

Proactively convey procurement progress updates to the appropriate senior logistics personnel and all relevant parties, anticipating any future risks, issues or key developments that the wider team should know;
Ensure liaison and the role of focal person between appropriate senior logistics personnel, the logistics support staff and program staff including Global procurement team at Head Quarters;
Share key Project / local process messages with the logistics support staff, as well as proactively provide feedback to appropriate senior logistics personnel on behalf of the procurement team.

Capacity Building:

Organize capacity building sessions for in house trainings, mentoring and distant trainings via Skype with the supply chain staff;
Provide career paths for logistics support staff when necessary through frequent capacity need assessments.

Code of Conduct:

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Qualifications
Skills and Competence:

Bachelor Degree in Business Administration or Logistics or Purchasing and Supply or Finance (desired). Certification in Humanitarian Logistics Supply Chain (desired if no academic degree in logistics),

Experience:

Extensive experience (4 to 6 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), distribution support,
Proven record on the ability and experience of the management of Procurement at a senior level

Competency:

Commitment and demonstrated skills to build staff capacity in the areas of Procurement management, supervision and monitoring.
Strong organizational and problem-solving skills with analytic approach.
Strong interpersonal, management and leadership skills. Experience in remote management.
Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
Ability to integrate and work well within multiethnic and multicultural team.
Ability to work in harsh conditions, often in remote areas,
Some record of experience with donor (especially, OFDA, ECHO, DFID, BPRM, UN-Agencies specific procedures,
Ability to work in harsh conditions, often in remote areas,
Proficiency with MS Word and Excel.
Fluent English Written and Spoken

Supervisory Responsibility
Mission Procurement staff (Procurement Officers - Procurement Assistant)

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Any other duties that may be assigned from time by supervisors

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Job Title: Finance Assistant

Location: Maiduguri, Borno

Job Summary

The Finance Assistant will be based in Maiduguri and will provide all necessary financial assistance to project as well as handle other office cash related duties.
S/he will maintain Cash transaction journal, make cash disbursements and reconciliations, prepare cash projections and requests and will also be responsible for the custody of all the financial files related to the project.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management:

Prepare procurement request and ensure all approvals are secured and coordinate with Logistics department the delivery of service and goods.
Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
Ensure all documents are filled and stamped.
Maintain proper filing and easy retrieval of finance documentation.
Conduct Daily, weekly and month end cash counts.
Payment of participant and other training, cash payments out of the office.
Update and Upload on cost point cash transaction. Daily reconcile of cash and book balances.
Complete the monthly closing operation of the cash accounts after validation of Finance Officer
Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purpose

Working Relationships:

Maintain frequent communication with Finance Officer to ensure finance activities and objectives are communicated
Work with program and logistics staff to ensure the coordination of programs are within budgeted targets

Security:

Ensures application and compliance of security protocols and policies
Facilitates emergency and non-emergency security expenditures
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Qualifications

A University Degree in Accounting or Business Administration. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage

Experience:

Minimum of 1 year experience in the humanitarian sector
Experience in working with computerized accounting systems, preferably Costpoint
Experience in working within a large departmental team.
Ability to carry-out responsibilities independently with minimal technical support from within the organization.
Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

Proven leadership qualities required.
Strong negotiation, interpersonal and organization skills.
Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
Ability to work in a participatory manner with staff to assess needs, implement and monitor activities.
Ability to integrate and work well within the multiethnic and multicultural team.
Ability to work in harsh conditions, often in remote areas.
Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
Ability to work in harsh conditions, often in remote areas.
Proficiency with MS Word and Excel. Fluent English written and oral.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Any other duties that may be assigned from time by supervisors

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Job Title: Logistics Assistant

Location: Maiduguri, Borno

Job Summary

To provide quality logistic support for all IMC project sites in Nigeria, work with other members of the logistics team to develop and implement efficient logistical support systems for IMC.

Major Responsibilities

Managing/ supervising resources within defined boundaries, which include people and assets.
Providing professional advice to managers on areas of work covered in their remit.
Supports operational implementation of Strategy.
Develops solutions to diverse and complex problems within organisational policy.
Interprets and applies operational and specialist information in a variety of formats from a variety of sources.
Flexibility to anticipate and resolve challenges within corporate or divisional parameters, with moderate scope.
Contribute to operational planning.
Ensure Health and Safety procedures are followed at specific sites.

Key Responsibilities

Optimizing the use of tools and having up-to-date Trackers on a daily basis
Redeploy standard procedures not followed: assignment sheet for each material used, Inventory update
Having reliable data that can allow the country office to take strategic measures in this direction.
Work with Team in country to improve the data quality of monthly supply, inventory, fleet and fuel management reports, asset tracking list and key performance indicators.
Assist Field offices to improve their data collection system.
Provide ad hoc and standardized analysis, highlighting trends and potential problems, analysing trends and highlighting potential risks.
Work closely with the Logistics Officer / Supply Chain Coordinator to ensure that new analysis is identified and monitored to ensure the effective and efficient performance of the country's logistics.
Ensure compliance with Government, Donor and IMC procedures and ensure risks are kept to a minimum.
Ensure field level procurement is conducted in line with IMC policies and procedures.
Ensure adequate specifications are provided from field level for all requisitions
Provide timely information to the programme department, on local and national procurement by maintaining a requisition tracking system.
To keep records of all procurement transactions / warehouse transactions / Fleet transactions as relevant both electronically and manually for audit trail.
Develop and Followed key performance indicators by which localized logistics contracts can be managed.

Qualifications

Preferably Degree / Diploma in Logistics and Supply or equivalent qualification plus mentioned experience. Professional certificates desired.
At least 1 experience in logistics with a minimum of 1 year managing procurement and data management within an International Organisation.
Proven experience and knowledge of operational logistics & supply chain, policies & procedures
Good command of English. Proven ability to communicate effectively internally and externally, both orally and in writing
Initiative and active problem-solving skills
Proven training and capacity building experience
Proficiency in the use of computers (Excel and Word)
Strong ability to pay attention to detail. Good organisational and planning skills
Ability to work and handle pressure & Strong team player.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Any other duties that may be assigned from time by supervisors

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Job Title: SC Doctor

Location: Damboa, Borno

Program Background

IMC's curative and preventive nutrition intervention has expanded to 15 OTPs in Damboa, Jere, Konduga and MMC LGAs. The curative component targets children, 6-59 months with SAM. Community health volunteers screen and refer children with a MUAC <11.5cm or WHZ < -3 or those with grade + or ++ or edema to OTP sites for treatment. SAM cases are treated at the OTP using RUTF, deworming and Vitamin supplementation. Children with severe acute malnutrition and medical complications or those <6 months are referred to stabilization centers. In addition, caregivers of children 6-59 months are trained on how to measure MUAC. If a caregiver identifies a child with SAM these are re-assessed by the CHV and if confirmed, the child is referred to the OTP.
These children receive nutrition support through RUTF based on their weight, treated for infections using routine medication and screened and treated for malaria.
The severely acutely malnourished who are 24-59 months are de-wormed. All severely acutely malnourished without edema receive routine vitamin A supplementation and zinc supplements for those that present with diarrhea, whilst those presenting with malnutrition and medical complications are to stabilization centers for specialized treatment

Job Summary

The primary function of the SC Doctor is to provide leadership and overall day to day management of severe acute malnutrition (SAM) at IMC stabilization Centre (SC) in Damboa LGA.
Together with Nutrition Coordinator, Nutrition Manager and Nutrition Officer, he/she participate in defining intervention priorities, develop necessary contacts and relationships with government, non-government, donors and UN agencies at the field level;
Contribute to the development of strategies and manage existing programs and resources, and provide day to day supervision, management and coaching to a wide team of SC staff in Damboa.
Ensure that International Medical Corps program is delivering the highest level of quality of nutrition services in line to national and international guidelines.

Main Responsibilities

To undertake a morning and evening ward round daily with a Stabilization Centre Nurse ensuring patients are visited where appropriate. To make an entry in the patient’s notes as appropriate following ward rounds or any other patient examinations, communication or procedures. To receive a hand-over report on patients from the duty SC Nurse;
To supervise the daily clinical management of all patients in conjunction with the SC Nurse on duty with support from nutrition manager and officer.
To liaise with SC Nurses regularly (at least every 3-4 hours) to check on patient progress, or more frequently if the need arises and respond to calls from the ward relating to patient care
To take blood samples from patients as may be required from time to time.
To administer intravenous medications / therapy if required,
To undertake emergency procedures as required (including resuscitation), taking the lead as necessary.
To ensure that all consumables used during procedures shall be correctly charged to patient. Coordinate to ensure that all available drugs and consumables used during procedures are strategically stored in SC.
Ensure donated medicine and consumable is only prescribed for patients and not for staff unless on emergency first aid and under authorization from Nutrition Manager and Coordinator;
Mentor and provide on-the-job training on stabilization care and documentation to nurses and other health workers deployed to the SC.
Supervise the use of medicines, medical supplies, and nutrition-related commodities and data tools in the SC.
Liaise with the nutrition officers and nutrition assistants to ensure and facilitate a timely referral of complicated SAM cases from the OTPs to the SC and vice versa.
Participate in the development and review of SC programme monitoring and evaluation tools where necessary.
Ensure timely collection, compilation and analysis of quality data as well as production of quantitative and qualitative reports regarding all SC activities.
Build collaborative relations with MoH, WHO and other stakeholders to ensure a successful SC project.
Maintain work schedules/plans for SC nurses, nutrition assistants and cleaners in the SC.
Update the nutrition manager on the implementation of all SC activities on weekly/monthly/quarterly/annual basis.
Follow up management of stocks with the storekeeper; monitor rates of SC consumption and ensure supplies are ordered in a timely manner
Ensure all criteria are respected and understood by the SC teams, including admission, discharge and transfer from the various components of the programme.
Ensure that SC beneficiaries, caretakers and members of the community are treated respectfully at all times
Participate in regular nutrition team management meetings and also represent the Nutrition Manager in carrying out some related tasks.
Report any problems in a timely manner to the nutrition manager or coordinator
Ensure that the SC is equipped with all necessary tools and materials (e.g. MUAC, scales, drugs, F-75, F-100, RUTF, counselling cards, referral guides)
Ensure that all SC staff fully complete and sign timesheets monthly for submission to HR/Finance Admin through the nutrition manager.
Ensure payments made locally by nutrition team are compliant with the Procurement & Authorization Chart with appropriate supporting documentation
Ensure assets under-nutrition team are safeguarded and included on the monthly/quarterly/annually update of assets as may be required
Assist in any other tasks when required by nutrition manager and/or management

Qualifications

Strictly qualified and registered national Medical Doctor from a recognized university/institute with minimum of 2 years' experience in a similar role.
Must possess a valid practicing license from the Medical and Dental Council of Nigeria (MDCN).
Experience in implementation of nutrition programs is an added advantage.
Understanding of nutritional/health surveillance and information systems/reporting.
Proven ability and experience in planning and conducting formal training session on health and nutrition including CMAM and IYCF.
Proven capacity to supervise, train and coach other staff and community workers.

Key Competencies:

Excellent communication skills and a willingness to be respectful, kind, sensitive and empathize with children and their care takers.
Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions.
Prepared to live and work in an uncertain security environment.
Ability to deal with relations with local authorities as a Nutrition representative of IMC in the SC.
Ability to integrate into the local environment including awareness of political, religious and economic aspects of the community.
Excellent inter and intra personal skills to ensure consistent positive relations with key stakeholders.
Familiarity with donors and donor procedures helpful.
Strong report writing and computer skills.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

How to Apply
Interested and qualified candidates should send their Applications addressed to the "Human Resource Coordinator, International Medical Corps" via the email: [email protected]

Note

We are an equal opportunity organization So Maiduguri Based candidates are Strongly encouraged to apply for this position.
Candidates MUST state the position, location and Job ID (MDG/LOG/03) they are applying for as the subject of their email
Application Letter and Curriculum Vitae should be in a single Microsoft Word Document, otherwise, applications will not be considered
Only shortlisted candidates will be contacted
This position is for Nigerian nationals only

Application Deadline 24th August, 2020.

View all Jobs in Nigeria

Damboa and 2 other locations

Damboa job vacancies in Nigeria, Borno State job vacancies in Nigeria, Doctor job vacancies in Nigeria, Logistics Assistant job vacancies in Nigeria, Maiduguri job vacancies in Nigeria, Business Administration job vacancies in Nigeria, Accounting job vacancies in Nigeria, Procurement Manager job vacancies in Nigeria

Current Job Vacancies at The International Medical Corps

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