Current Job Vacancies at ACTED
ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 14 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.
Considering the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. ACTED is therefore looking for candidates for the position below:
Job Title: Cashier
Location: Maiduguri, Borno
About the Job
- In order to ensure a proper cash flow system within mission the Cashier is in charge of the base’s safe and of all cash-flow operations related to money (cash payments, bank/cheque payments, exchanges transfers, advances, etc.) while making sure to abide to all of ACTED’s processes and procedures. Under the direct supervision of the Country Finance Manager/Country Finance Officer
General Objectives
- Respect and follow-up the ACTED’s financial procedures.
- Dealing with transfers and exchanges of money.
- Petty cash management
- Cash flow follow-up (PRATIC)
Responsibilities
- Ensure of having daily exchange rates of currency on a daily base
- Ensure proper filling of voucher(s) & registration of voucher in cashbook
- Responsible for making payments for all items and services which have been approved by all authorized signatories and checking that no supportive documentation or signature are missing before releasing any payment.
- Responsible for salary payments which is based on the approved HR Titanic
- Responsible for safe & cashbook checking at the end of each day by checking the safe and ensuring its balances and correspond
- Responsible for Money exchange Dealing whenever needed, change money for the cashbooks and register it in cashbook
- Responsible for Money transfer dealing by registration and exchange of voucher reference between Country Office and area
- Responsible for safe management by ensuring the safe has enough cash for each weekly payment
- Ensure proper use of accountancy procedures by filing of documents, allocation of expenses, voucher registration and balance checking as per ACTED’s processes and procedures
- Assist in supporting the Program Teams in Deal with advances to programs and payments to daily workers to ensure payment are done with dully supporting documentation.
- Responsible for preparation of weekly/ monthly cash counts for CFO/DFM and AC/CD approval (cash checking statement)
- Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED Standard entry grid
- Responsible for ensuring balance in the cashbook and in the safe which should be checked, and the cash checking statement should be established and signed by the Cashier and CFM at the end of each month.
- Ensure quality of vouchers which should be checked by the Cashier, Admin Assistant at the end of each month
- Responsible to ensure accountancy in cashbook which must be sent to the SAGA master in the right format to facilitate the upload into SAGA
- Ensure proper checking’s of cashbook and SAGA before closing the accounting every month
- Ensure the clearance of all advances for the staff by using the Advance Tracker Tool before paying the salaries
- Release international staff per diem/food allowances after the monthly attendance sheet signed by staff and approved by the CFM and CD.
- Responsible for follow up, filing and labelling of voucher on monthly basis.
- Responsible for preparation of monthly cash counts for CFO/DFM and AC/CD approval (cash checking statement)
About You
- All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:
Essential:
- An understanding of humanitarian/civil society issues in the country and the region.
- 2 -3 years working experience, in the field of business is require
- University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
- Fluency in written and spoken English. Fluency in local spoken languages.
- Experience with the use of Microsoft Office Package
Desirable:
- Previous working experience with humanitarian agencies
- Experience working with displaced populations.
We Offer
- Contract length: 6 Months with possibility of extension
- Level: E1-1 (national contract)
- Start date: As soon as possible Desirable
Job Title: H2R Field Assistant
Location: Borno
Details
- REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction, and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.
- The crisis in North-East Nigeria is now in its 10th year, with 1.88 million people displaced across the three states of Borno, Yobe, and Adamawa. Borno state hosts the largest proportion of these (1.4 million people). In Borno, Adamawa and Yobe States, Kukawa, Monguno, Mafa, Dikwa, Bama, Gwoza, Damboa, Gujba, Tarmwa, Maiha, Nusman, Song, Yola South and Fufore LGAs have all seen significant increases in the number of IDPs in accessible areas who are primarily originating from Hard to Reach (H2R) areas. While there is a considerable amount of information related to the needs and conditions of IDPs (as well as returnees and non-displaced populations, thanks in part to the ongoing efforts of REACH) in these accessible areas, despite the availability of information sources – the recently displaced populations themselves – there is an evident lack of information on populations remaining in H2R areas.
- UNOCHA estimates that 820,000 individuals remain isolated in areas inaccessible to the humanitarian response and with limited access to basic services such as health care and education. Specific conditions and needs of the population in hard to reach settlements remain unknown, and population figures, well as demographic composition and status (non-displaced, IDP, returnee), are formulated with little actual knowledge of the situation.
- In recognition of the urgent need for data in further areas of Borno, Yobe and Adamawa, REACH intends to expand data collection in secure locations of Maiduguri, Monguno, Pulka, Mafa, Bama, Dikwa, Ngala, Damasak, Rann, Banki, Gwoza, Mubi and Gujba in 2018-20. Through an H2R assessment approach, REACH will provide regular, reliable indicative tracking of humanitarian needs over time, to support in prioritization and identification of “hot-spot” areas witnessing a deterioration of humanitarian needs. To ensure this data is directly informing humanitarian response planning, data will be shared through formal coordination structures, such as OCHA, the Inter-Sector Working Group (ISWG), and relevant sectors, with feedback from partners used for both triangulations of gathered data as well as to inform research design and geographical targeting.
- Considering the displacement in the north-eastern part of Nigeria, ACTED/REACH has an Office in Maiduguri to respond to the humanitarian needs. ACTED/REACH is therefore looking for a REACH Field Assistant, Maiduguri to support its operations in the most affected states.
About the job
- The REACH Field Assistant will lead enumeration teams of up to 10 individuals and be responsible to providing direction, logistical and technical support to the enumerators. They will also support the REACH Assessment/GIS Officer/Field Manager/Senior Field Officer as needed; they will directly manage enumeration teams and ensure key informant networks are developed and maintained.
Summary
The H2R Field Assistant shall be responsible for:
- Cover remote data collection and quality assurance
- Local Engagement
- Managing enumeration teams
- Cover other field locations and in-person data collection when needed
- Field FLATS support (finance, logistics, administration, and security)
- Any other tasks need to ensure the success of the REACH mission in Nigeria
Managing enumeration teams:
- The H2R Field Assistant will primarily be leading remote data collection but also lead enumeration teams of up to 10 individuals when needed and be responsible to providing direction, logistical and technical support to the enumerators.
- They will also support the REACH Assessment/GIS Officer/Field Manager/Senior Field Officer as needed; they will directly manage enumeration teams and ensure key informant networks are developed and maintained.
Data collection and quality:
- The H2R Field Assistant will primarily be leading remote data collection over the phone Depending on the needs they will also cover in-person data collection in various field locations.
- During remote date collection they are responsible for maintaining a good relation to local guides and other stakeholders in the field. In case of in-person data collection they are responsible for ensuring the enumerators are following data collection procedures, conducting monthly trainings on the tool for enumerators and reporting any challenges relating to data collection or quality to the Field Manager.
- They will conduct daily briefings for enumerators to address any problems identified in the email updates from the database unit and Field Manager.
FLATS support:
- The H2R Field Assistant will provide FLATS support to the Field Manager by filling and tracking order forms and tracking existing and incoming REACH assets in field locations as needed.
- They will also provide support in organizing movement of REACH teams to and from field locations, identifying accommodations and office space, and liaising with appropriate government authorities to ensure REACH can conduct activities as needed.
- In coordination with the Field Manager, they will manage the hiring process for enumerators and ensure their payments are processed.
- They will in addition ensure proper documentation of working hours for local guides and that their payments are processed.
- They will communicate challenges relating to FLATS to the Field Manager in a timely manner.
Local Engagement:
- The H2R Field Assistant will seek to build positive relations with local governments, partners, and other parties.
- They will follow guidelines from the Field Manager and report challenges to the Senior Field Officer and the Field Manager.
Other tasks:
- The H2R Field Assistant will participate in other, undefined tasks that are necessary to support the REACH mission in Nigeria.
Accountability to Communities and Beneficiaries
- The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies.
About you
- All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:
Qualifications and Experience
- Minimum of 1 year of experience in humanitarian or development organizations, preferably in a field-based position
- Willingness and ability to work in a dynamic and fast-paced field environment for extended periods of the time required
- Strong skills with the Microsoft Office Suite
- Experience using ODK for quantitative data collection, or the ability to rapidly master the process
- Experience hiring and managing casual laborers
- Experience conducting focus group discussions, or the ability to learn rapidly
- Positive attitude and a willingness to learn
- Excellent communication skills
- Excellent time management skills
- Ability to operate in a cross-cultural environment requiring flexibility
- Prior experience working in IDP settlements an asset
- Spoken fluency in English, Kanuri and Hausa required
- Strong written skills in English, Kanuri and Hausa require
- Ability to work independently
- Willingness to cover other locations when needed
We offer
- Contract length: 6 months, with possibility of extension
- Level: E1-1 (national contract)
- Start date: ASAP
Job Title: Security and Liaison Officer
Location: Borno
Contract length: 6 months with possibility of extension
Level: D2-1 (national contract)
Start date: As soon as possible Desirable
About the Job
- This position will fall under the authority and leadership of the Country Director, the direct management and supervision of the Country Security Manager (CSM), and under the general supervision of the Senior Security and Liaison Officer (SSLO); Security and Liaison Officer (SLO) responsibilities are, but not limited to the following:
- He/she also responsible to ensure a regular security and safety communication is maintained between ACTED office at Maiduguri and field offices.
Responsibilities
Your main duties and responsibilities will be:
Key Tasks:
Staff/Program and Premises Safety/Security:
- Provides general supervision to the guard force in the assigned area(s).
- Conduct regular reviews of ACTED facility physical security measures and produce/update compound security profile and security assessment reports.
- Assist the SSLO with managing the guard force shift pattern and leave rotation.
- Assist the SSLO with providing weekly department briefings to the guard force. Deliver monthly SOP training to the guard force.
- Assist the CSM with planning and conducting emergency response drills.
- Conduct inspections of the fire safety equipment every quarter and report findings to the CSM.
- Conduct spot checks of the guard force to ensure they are working in accordance with SOPТs. Inspect guard force equipment each week and report any damages or losses to the CSM.
- Conduct monthly inspections of ACTED saferooms and hibernation kits. Identify food items soon to expire and report findings to the CSM, to enable hibernation kit re-supply.
- Conduct pre-deployment de-briefs with field teams once they return to the Maiduguri office (where applicable). Report findings to the CSM.
- Assist the SSLO with delivering security inductions to newly hired national staff.
- Conduct morning and afternoon atmospheric assessments when in field locations. Report concerns to the CSM immediately.
- Be present during planning, set up and ongoing distributions. Ensure field teams receive a pre-deployment brief before deploying to distribution sites and all staff understand their communication plan, emergency response and site evacuation plan.
- Review and update area security risk assessments every six months, for areas assigned by the CSM.
- Deploy to potential new areas of intervention to conduct security risk assessments when required.
- Receive and review SCRТs from ACTED staff and process in a timely manner. Submit SCRТs to the CSM by the agreed timelines.
- Conduct regular reviews of ACTED facility physical security measures and produce/update compound security profile and security assessment reports.
Transport/movement Safety and Security:
- Inspect vehicles pre-deployment, ensuring they are fully equipped with breakdown kit, fire extinguishers, medical kits, serviceable seatbelts, and a functional locking system. Report any faults to the CSM.
- Assist the SSLO with staff pre-deployment briefs when assigned to the Maiduguri office.
- Be the security focal point for teams deploying in your assigned area.
- Monitor security information and security alerts and notify field teams immediately. Inform the CSM of any ongoing incidents and respond as instructed.
- Liaise with external security sources before and during staff movement, to ensure security information is up to date.
- Deploy with field teams to review staff field conduct in accordance with security SOPТs, update actor mapping, and assess atmospherics, when instructed to do so by the CSM.
Communication/Reporting:
- Share security information with the Senior Department IM Group, for filtering and verification. The CSM will select verified information to be shared with ACTED staff.
- Always be reachable by either mobile phone, email, or satellite phone.
- Attend INSO roundtable meetings in place of the CSM when needed and provide a summary to the CSM post-meeting.
- Provide a post-deployment briefing to the CSM once you return to Maiduguri.
- If changing over in a field location with the SSLO or SLO, provide handover notes, which are to be shared with the CSM.
- If the CSM requires an SIR to be written for an incident in an ACTED area, be prepared to collect the relevant information and provide a draft SIR, for the CSM to review and update.
- Update the TITANIC Risk Analysis weekly, with the INSO weekly incident list, when based in Maiduguri.
- Submit a weekly security summary specific to your assigned area to the head of department, outlining security incidents, no go areas, route security updates and significant operations of armed state and non-state actors.
- Attend security department meetings and provide feedback for you assigned areas. Provide context or post-incident analysis during department meetings when required.
- Collect satellite phone logbooks at the end of each month and submit to I.T. for filing.
- Assist the SSLO to maintain the guard force nominal role and shift pattern, submitting each week to the CSM for review.
Capacity building:
- Attend INSO training courses in accordance with the CSMТs capacity building plan. Provide feedback to the CSM after course completion.
- Attend training and mentoring sessions led by the CSM or SSLO.
- Assist the CSM with delivering the mission annual security training plan in Maiduguri and designated field locations.
- Comply with ACTEDТs Code of Conduct, and additional instructions, directives, and policies received during the hiring process, training's or from the CSM and SSLO.
- Be prepared to provide leave relief for the SSLO or another SLO, in accordance with department leave scheduled.
Stakeholder Management and Liaison:
- Supporting the CSM and other Senior Management in establishing and maintaining positive relations with local authorities including local government, police, and community groups.
- Representing ACTED in local community forums when required and ensuring all groups of the community are engaged in an open, positive, and non-discriminatory way.
- Proactively ensuring that the reputation of ACTED and partners is promoted in the region and addressing any potential reputatioal challenges.
- Building positive collaborative relationships with staff from project partner organizations.
About you
- All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
Moreover, we also expect the following:
Requirements:
- At least 5 years experience in a security officer role or above.
- Extensive experience and ability in operating Microsoft Word, Excel, and PowerPoint.
- Exemplary communication and organization skills.
- Self-motivated, enthusiastic and can deliver results with minimal supervision.
- Previous experience delivering security training's.
- Demonstrable analytical ability and strong report writing skills (in English)
- A detailed understanding of the history and security context of NigeriaТs northeast region
- Must be adaptable and can work well in high pressure situations.
- Advanced proficiency in spoken and written English and Hausa.
- Willingness to work in remote areas under basic living conditions.
- Ability to work to a high standard in unstable and frequently changing security environments.
- An established network of security contacts in Borno, Adamawa and Yobe states
- Experience working with local authorities and representatives of the different local communities in the region
Desirable Requirements:
- Previous experience in the humanitarian field.
- Intermediate proficiency in spoken and written Kanuri
- Previous experience in the security forces
Job Title: Security and Liaison Officer
Location: Kastina
Contract length: 6 months with possibility of extension
Level: D2-1 (national contract)
Start date: As soon as possible Desirable
About the job
Under the authority and leadership of the Country Director, the direct management of the Country Security Manager (CSM), and under supervision of the Project Manager; Security and Liaison Officer (SLO) responsibilities are, but not limited to the following:
- He/she also responsible to ensure a regular security and safety communication is maintained between ACTED office at Maiduguri and field offices.
Responsibilities
Your main duties and responsibilities will be:
Key Tasks:
Staff/Program and Premises Safety/Security:
- Provides supervision to the guard force in the assigned area.
- Conduct regular reviews of ACTED facility physical security measures and produce/update compound security profile and security assessment reports.
- Manage the guard force shift pattern and leave rotation.
- Deliver monthly standard operating procedure (SOP) training to the guard force.
- Conduct fire drills monthly and security emergency response drills quarterly, involving all base staff.
- Conduct inspections of the fire safety equipment every quarter and produce a quarterly fire safety report for the head of department.
- Conduct spot checks of the guard force to ensure they are working in accordance with SOPТs. Inspect guard force equipment each week and report damages or losses in a timely manner.
- Conduct a monthly inspection of the saferoom and hibernation kit. Identify hibernation items soon to expire.
- Conduct daily pre-deployment security briefs and post-deployment de-briefs with field staff.
- Distribute security alerts in a timely manner.
- Provide area security briefings to staff visiting from other ACTED areas.
- Deliver security SOP training twice annually, to ACTED staff in your assigned area.
- Develop and grow a security network of reliable security focal points in Katsina, Kano, Zamfara and Sokoto, for the sharing and receiving of timely security information.
- Review and update the area security risk assessment every six months.
- Deploy to potential new areas of intervention in the northwest region, to conduct security risk assessments, if required.
- Receive and review Security Clearance Requests (SCRТs) from ACTED staff and process in a timely manner. Submit SCRТs to the head of department for further processing.
- Liaise with various key stakeholders on behalf of ACTED senior management and the project manager.
Transport/movement Safety and Security:
- Inspect vehicles pre-deployment, ensuring they are fully equipped with breakdown kit, fire extinguishers, medical kits, serviceable seatbelts, and a functional locking system.
- Monitor security information and security alerts and notify field teams of ongoing incidents immediately.
- Liaise with external security sources before and during staff movement, to ensure security information is up to date.
- Deploy with field teams on a weekly basis to review staff field conduct in accordance with security SOPТs, update actor mapping, update activity site risk assessment and assess atmospherics.
Communication/Reporting:
- Share security information with the ACTED countrywide security department, for filtering and verification.
- Always be reachable by either mobile phone, email, or satellite phone.
- Attend meetings relating to security and area access and submit a meeting summary to the head of department.
- Submit a weekly security summary specific to your assigned area to the head of department, outlining security incidents, no go areas, route security updates and significant operations of armed state and non-state actors.
- Submit a monthly security report to the head of department covering Katsina, Zamfara, Sokoto and Kano, including incident analysis, trend analysis, armed state and non-state actor analysis and route security updates.
- Maintain a live database of security incidents and submit to the head of department on a weekly basis.
- Submit a Security Incident Report (SIR) to the head of department within six hours from when an incident involving ACTED staff occurs.
- Attend security department meetings and provide feedback for you assigned area. Provide context or post-incident analysis during department meetings.
- Collect satellite phone logbooks at the end of each month and submit to the logistic department.
Capacity Building:
- Attend INSO training courses in accordance with the department capacity building plan.
- Comply with ACTEDТs Code of Conduct, and additional instructions, directives, and policies received during the hiring process, trainings or from the head of department.
Stakeholder Management and Liaison:
- Supporting the Project Manager in establishing and maintaining positive relations with local authorities including, local government, police, and community groups.
- Representing ACTED in local community forums when required and ensuring all groups of the Katsina community are engaged in an open, positive, and non-discriminatory way.
- Proactively ensuring that the reputation of ACTED and partners is promoted in the region and addressing any potential reputational challenges.
- Building positive collaborative relationships with staff from project partner organizations.
About you
- All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
Moreover, we also expect the following:
Requirements:
- At least 5 years experience in a security officer role or above.
- Extensive experience and ability in operating Microsoft Word, Excel, and PowerPoint.
- Exemplary communication and organization skills.
- Self-motivated, enthusiastic and can deliver results with minimal supervision.
- Previous experience delivering security trainings.
- Demonstratable analytical ability.
- A detailed understanding of the history and security context of Nigeria's northwest region; Katsina, Sokoto and Zamfara states.
- Must be adaptable and can work well in high-pressure situations.
- Advanced proficiency in spoken and written English and Hausa.
- Willingness to work in remote areas under basic living conditions.
- Ability to work to a high standard in unstable and frequently changing security environments.
- An established network of security contacts in Katsina, Sokoto and Zamfara states.
- Experience working with local authorities and representatives of the different local communities in the region
Desirable Requirements:
- Previous experience in the humanitarian field.
- Intermediate proficiency in spoken and written Fulani.
- Previous experience in the security forces.
Application Process
- Interested candidates are invited to send a cover letter and an updated CV as a single document (3 page minimum) in English.
- Contact details (name, position, email address and tel. no.) of 3 professional references must be provided, whereas 1 must be for the latest employer including that of the HR/Admin person. Please do not attach any written recommendations.
- Applications should be addressed to: The Recruitment Manager.
- Only motivated applicants who can perform the stipulated duties and meet the required qualifications will be considered. CV’s - only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail; otherwise, it may not be considered
Note
- CVs will be review on rolling bases
- Due to the large numbers of expected applicants, only short-listed candidates will be contacted and invited for an interview. We apologise for the inconvenience.
- ACTED considers all applicants since merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability
Application Deadline 13th June, 2020.