Contracts Administrator III at Amaiden Energy Nigeria Limited

⏲ Jul 8, 2024, 4:19 AM
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Amaiden Energy Nigeria Limited (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

We are recruiting to fill the position below:

Job Title: Contracts Administrator III

Location: Lagos, Nigeria
Employment Type: Contracts

Main Functions

Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts.
Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

Participate in pre-qualification and contractor selection
Liaise with Procurement to ensure required Contract Documents are in place
Participate in contract handover between Procurement and Business Line
Initiate and Facilitate contract kick-off meeting with Contractor
Communicate with Contractor to develop a joint Interface Management Plan
Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
Responsible for stewarding contractor interface activities throughout contract life cycle
Participate in service planning and develop contract strategy
Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line
Establish and maintain the Active Contractor Tracking Database
Report Contractor performance to OIMS 8-1 System Owner and Administrator
Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
Assist with coordinate Level 5 Annual Contractor Safety Forum
Assist Contract Owner in performing suspension and/or termination to contracts
Initiate and ensure contract completion and close out with contractor
Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
Link to other business lines to share best practice
Coordinate and conduct Contractors Site Assessment
Coordinate review contractor crew competency
Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)

Job Requirements

Experience with Contract administration, with service-contractor environments preferred.
Experience within a large corporation or complex organizational setting.
Experience and confidence working in field or industrial environments, including remote locations.
Experience working with developing businesses, and also Landowner Companies (LANCO’s).
Good organizational and administrative skills
Good communication skills (oral & written) in English
Ability to interact in a multI-cultural environment
Good Planning, execution and organizational skills
Excellent computing skills
Ability to work independently.
Experience in engaging with contractors, in a developing country environment.
Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
Knowledgeable of contracts terms and conditions
Good observation and listening skills
Demonstrates high level of initiative.
Good interpersonal and motivation skills.
Good communications and presentation skills