Career Opportunities at The International Organization for Migration (IOM)
The International Organization for Migration (IOM) - Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
We are recruiting to fill the positions below:
Job Title: Procurement and Logistics Assistant
SVN No.: SVN2020.71
Location: Maiduguri, Borno
Organizational Unit: Resource Management
IOM Classification: G4
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension
Estimated Start Date: As soon as possible
Slot: 3 Openings
Context
- Working under the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will be responsible for the coordination and implementation of the procurement process including obtaining quotations, tendering, purchases and deliveries of supplies/services at the Maiduguri and Yola Sub-Offices as well as the Mission in Nigeria in accordance with IOM’s Procurement policies and procedures.
Core Functions / Responsibilities
- Receive Purchase Requisition Forms and make sure all are endorsed prior to procuring using the IOM authorization matrix as applicable for the Sub-Office and Mission as a whole.
- Solicit Quotations / Proposals, prepare Bids Analysis Summaries (BAS) in conformity to the requirements shown in the Purchase requisition Form (PRF) and issue Purchase Order (PO) through PRISM system using Material Management (MM) module. Make sure POs are delivered to suppliers and vendors and their signatures obtained.
- Prepare Requests for Quotations (RFQs), Bidding documents, Requests for proposals (RFPs), other relevant procurement documents and facilitate their advertisement and circulation.
- Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing relevant information regarding Tenders.
- Carry out all purchases according to IOM procurement rules (IN168) and follow implemented mechanisms to avoid fraud and ensure transparency to complement the IOM rules and regulations on procurement.
- Provide a monthly checklist on open Purchase orders and follow up with relevant colleagues to ensure timely closure of all the Purchase orders in the PRISM MM Module.
- Create both IOM and Beneficiary assets appropriately in PRISM through MM Module prior to procurement and adhere to IOM’s asset management practices for their acquisition, transfer and retire.
- Prepare and maintain price list database of regular supplies for the Sub-Office and provide information on price
- estimates to Requesting Departments for preparation of Purchase Requests
- Advice project managers and supervisors on offers collected and best goods/services to be procured.
- Follow-up with suppliers on timely delivery of requested supplies and services and keep the concerned project staff informed on the status of the delivery.
- Coordinate with the receiving units on Goods/Services to be received and obtain the satisfactory delivery notes, Goods Receipt Notes, and invoices from the receiving unit.
- Follow up with Vendors regularly on submission of invoices for goods/services delivered and ensure that payments are processed in a timely manner.
- Maintain efficient filing system for all procurement records including, Purchase requests, Bids Analysis Summary, Quotations, BEAC Resolution to award, minutes of Bids opening, Evaluation Score sheets, Reports etc. Ensure these records are up to date.
- Perform any other duties as may be required from time to time.
Required Qualifications and Experience
- University Degree in Business Administration, Purchasing & Supply, or a related field from an accredited academic institution with two years of relevant working experience in a procurement unit or High School Diploma in the above fields with four years of relevant experience in a procurement office
- At least two years’ experience in Supply Chain Management.
- Skills and knowledge in Conducting local/international procurement, clearing & forwarding, Government laws and regulations, insurance and inventory/stock/supplies and management.
- Very good understanding of Procurement and Logistics policies.
- Knowledge of SAP (PRISM) is desired,
- Common software applications such as Word, Excel, PowerPoint, and Access.
- Demonstrated ability to maintain integrity in performing responsibilities assigned.
Languages:
- Fluency in English and working knowledge the local language.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Core Competencies - behavioural indicators level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment.
Job Title: National Project Officer (NFI)
SVN No.: SVN2020.70
Location: Maiduguri, Nigeria
Organizational Unit: Non-Food Items & Shelter
IOM Classification: NO-A
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Head of Sub Office and direct supervision of Programme Manager (Shelter/NFI), the incumbent will be responsible for carrying out project functions for NFI Unit in accordance with IOM’s regulations, rules and procedures. In particular, s/he will:
Core Functions / Responsibilities
- Support Shelter / NFI Program Manager and Officer in implementation of NFI projects according to the agreed IOM response strategy and plan which may include project designing, development, monitoring and supervision of NFI program.
- Support IOM’s NFI interventions across North East Nigeria (and beyond, according to project locations) in coordination with Shelter, CCCM, ER and relevant Sub office units throughout the planning, implementation, and monitoring stages of NFI projects
- Provide support to both project development and project implementation and monitor specific aspects of project implementation, identify, and propose actions to expedite the delivery of inputs.
- Monitor financial, administrative, and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
- Support Shelter / NFI Program Manager and Officer in programmatic and financial aspects of all IOM Nigeria’s NFI projects in its active portfolio, including direct responsibility for supervision of NFI Unit staff and coordination with consultants working in that portfolio.
- Maintain close cooperation with all partners, applying quality control to all aspects of the various projects’ implementation, ensuring timely and accurate donor reporting and maximum donor/partner visibility.
- Maintain liaison with local and state authorities throughout the project implementation cycle, including provision of guidance and status updates in coordination with all units involved in the program
- Provide technical assistance in the formulation of the overall planning for priorities and activities in the relevant area.
- Ensure that logistical arrangements and internal procedures for monitoring and reporting are well understood and implemented
- Ensure that Accountability to Affected Population (AAP), Communication with Communities (CwC), GBV risk mitigation and other cross cutting issues are integrated and followed through in NFI programming
- Ensure and maintain linkage between IOM’s Shelter and NFI programming
- Represent IOM’s NFI unit in relevant Sector and inter-agency meetings as well as the NFI Technical Working Group
- Support the Shelter / NFI Program Manager and Officer to mentor and build the capacities of IOM Nigeria NFI Unit staff in the thematic area as required.
Required Qualifications and Experience
- Master’s degree in Development, Social Sciences, Business Administration or a related field from an accredited academic institution or University degree in the above fields with two years of relevant professional experience.
- Minimum of two years of relevant experience in humanitarian field
- Experience with NFI program and Cash-Based Interventions is mandatory
- Experience supervising staff with roles and tasks of a similar nature to this assignment.
- Experience in project management, budgeting, reporting, and record-keeping is desirable
- Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc).
Skills:
- Interpersonal skill; Communication and negotiation skills; Administrative & Time Management skills; Must have strong analytical, planning and people management skills; Ability to prepare clear and concise report
Languages:
- Fluency in English and working knowledge the local language.
Required Competencies
- The incumbent is expected to demonstrate the following values and competencies:
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Managerial Competencies - behavioural indicators level 2:
- Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment.
Job Title: Senior Human Resources Assistant
SVN No.: SVN2020.074
Location: Abuja
Organizational Unit: Resource Management
IOM Classification: G6
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Context
- Working under the overall guidance of the Senior Resource Management Officer and the direct supervision of the Human Resources Officer (HRO), the incumbent will support the HRO in the management and implementation of the Human Resources (HR) processes in the mission. In particular, s/he will:
Core Functions / Responsibilities
- Assist the HRO in ensuring the mission’s HR processes and actions (including, selection, recruitment, retention, professional development and training activities, separation, and end-of-contract duties) remain consistent with the relevant IOM policies and procedures. Advice and support staff and managers on HR matters.
- Support coordination of the functions related to Personnel Administration in the unit and reviewing and uploading of Danger Pay (DP) in PRISM (SAP).
- Update the missions Organogram and coordinate with relevant colleague to ensure the PRISM Organizational Management (OM) module’s chart is in accordance with the established unit specific organogram every month.
- Coordinate induction orientation and briefing to new staff members in the mission as per the IOM standard and on time.
- Assist in the planning and organizing of the staff development and training for the mission in close collaboration with Human Resources Management/ Staff Development and Learning (HRM/SDL), including the establishment of staff development and training priorities and plans
- Provide advice and recommendations on grievances and appeals on National Staff issues, within the framework of the Staff Regulations and Rules, Instructions, policies, procedures, and practices. Ensure that any HR follow-up action is implemented
- Participate in the recruitment and selection exercise for staff in allocated units in accordance with the recruitment procedures. Ensure the administrative actions for these staff are processed in a timely manner.
- Monitor and provide guidance for the implementation of the missions Staff Evaluation System (SES) and advocate for timely completion of the performance management process in line with organizational deadlines.
- Assist the Human Resource Officer in preparing complex and routine reports pertaining to personnel administration, staffing, and human resources activities of national staff in coordination with all the Sub-Office Heads and Programme Managers.
- Assist the HR Officer to develop, train and provide guidance to HR colleagues in the unit.
- Assist managers in evaluating staffing needs and drafting Terms of Reference for the national staff.
- Participates in discussions on new/revised procedures and practices and assess the impact of changes; makes recommendations on follow up actions
- Perform such other duties as may be assigned.
Required Qualifications
- Four years of relevant working experience with a Bachelor's Degree in Human Resources, Business Administration, Business Management, Social Sciences, Psychology or equivalent field OR
- Six years of relevant working experience with High School Diploma in the above fields
Experience:
- Minimum of six years of working experience in Human Resource Management and Administration
- Familiarity with the UN common system or similar systems, knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programs.
- Strong working experience in SAP is an added advantage.
Skills:
- Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
- Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision.
- Solid computer skills, including proficiency in MS Office Suite (Office, excel, PowerPoint, Outlook) internet and E-mail
Languages:
- Fluency in English (oral and written) and working knowledge of the local language.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values:
All IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies - Behavioural Indicators Level 3:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies - Behavioural Indicators Level 3:
- Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment and review of relevant documents,
- Men with the above qualifications are encouraged to apply.
Job Title: Procurement and Logistics Assistant
SVN No.: SVN2020.72
Location: Maiduguri, Borno
Organizational Unit: Resource Management
IOM Classification: G5
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension
Estimated Start Date: As soon as possible
Slot: 2 Openings
Context
- Working under the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will be responsible for the coordination and implementation of the procurement process including obtaining quotations, tendering, purchases and deliveries of supplies/services at the Maiduguri and Yola Sub-Offices as well as the Mission in Nigeria in accordance with IOM’s Procurement policies and procedures.
Core Functions / Responsibilities
- Receive Purchase Requisition Forms and make sure are fully endorsed prior to procuring using the IOM authorization matrix as applicable for the Sub-Office and Mission as a whole.
- Assist Requesting units in requirements definition by providing information on products available in the market and their specifications.
- Prepare objective evaluation criteria to evaluate bids for Works, services, and supply in coordination with requesting units and ensure these criteria are featured in the solicitation documents before advertising or sharing them with potential Bidders.
- Solicit Quotations/Proposals, prepare Bids Analysis Summaries (BAS) in conformity to the requirements shown in the Purchase requisition Form (PRF) and issue Purchase Order (PO) through PRISM system using Material Management (MM) module. Make sure POs are delivered to vendors and their signatures obtained.
- Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing relevant information regarding Tenders.
- Guide the Bids Evaluation and Awards Committee on the process of Bids Opening, evaluation and recommendation while ensuring full compliance with IOM Procurement Rules and Regulations.
- Ensure all procurements are performed in accordance with the IOM procurement rules (IN168) and implement existing mechanisms to avoid fraud and ensure transparency to complement the IOM rules and regulations on procurement.
- Provide a monthly checklist on Open Purchase orders and Purchase Requests and follow up with relevant colleagues to ensure their timely closure in the PRISM MM Module.
- Coordinate preparation of contracts using the standard IOM templates for procuring service, goods and works for the organization and follow up with the legal department on their review and to obtain their endorsement in support of the Sub-Office’s and Mission’s operations.
- Participate in negotiations with contracted firms on the implementation of activities under the project components and monitor progress of contracts implementation to ensure that they abide by the stipulated standards, procedures, and planned procurement timetables.
- Make sure both IOM and Beneficiary assets are created appropriately in PRISM through MM Module prior to procurement and are acquired, transferred, and retired in accordance with IOM’s asset management practices.
- Prepare and maintain price list database of regular supplies for the Sub-Office and provide information on price estimates to Requesting Departments for preparation of Purchase Requests
- Conduct post-evaluation checks of selected/shortlisted Bidders by carrying out reference checks and vendor searches against exclusion databases of the UN/Governmental agencies.
- Follow-up with suppliers and ensure timely delivery of requested supplies and services and keep the concerned project staff informed on the status of the delivery.
- Coordinate with the receiving units on Goods/Services to be received and obtain the satisfactory delivery notes, Goods Receipt Notes, and invoices from the receiving unit.
- Follow up with Vendors regularly on submission of invoices for goods/services delivered and ensure that payments are processed in a timely manner.
- Maintain efficient filing system for all procurement records including, Purchase requests, Bids Analysis Summary, Quotations, BEAC Resolution to award, minutes of Bids opening, Evaluation Score sheets, Reports etc. Ensure these records are up to date.
- Develop Key Performance Indicators (KPI’s) with the guidance and support of the Procurement and Logistics Officer (PLO), document the performance of Suppliers against the Established Long -Term Agreements (LTAs) using established KPI’s and follow up with suppliers on improvements.
- Ensure safe running condition of the fleet and Office Power Generators by monitor accuracy of records according the Vehicle/Generator Logbooks, Servicing/Maintenance records & Fuel Consumption.
- Perform any other duties as may be required from time to time.
Required Qualifications and Experience
- University Degree in Business Administration, Purchasing & Supply, or a related field from an accredited academic institution with 3 years of relevant experience or High School Diploma in the above fields with five years of relevant working experience
- At least two years’ experience in Supply Chain Management.
- Skills and knowledge in Conducting local/international procurement, clearing & forwarding, Government laws and regulations, insurance and inventory/stock/supplies and management.
- Very good understanding of IOM Procurement and Logistics policies.
- Knowledge of SAP (PRISM) is desired,
- Common software applications such as Word, Excel, PowerPoint, and Access.
- Demonstrated ability to maintain integrity in performing responsibilities assigned.
Languages:
- Fluency in English and working knowledge the local language.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Core Competencies – behavioural indicators level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment.
How to Apply
Interested and qualified candidates should submit their applications via email to: [email protected] indicating the position number on the subject line.
Important Information / Notice
- In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the "Human Resources, International Organization for Migration (IOM)" and with the SVN number, location and job position title as subject line eg: "SVN2020.71 Maiduguri, Procurement and Logistics Assistant G4."
- All applications should include a functional email address, mobile numbers, and detailed Curriculum Vitae (CV).
- Only shortlisted candidates will be contacted.
- IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates