Bilingual Secretary at African Union
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Bilingual Secretary (AUC-PCRD)
Requisition ID: 1002
Location: Cairo, Egypt
Reports to: Executive Secretary / Senior Finance Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Office of the Executive Secretary and the Finance & Administration Unit (one each)
Job Grade: GSA4
Contract Type: Regular
Purpose of Job
- To provide secretarial and administrative support to the assigned office with the AU Centre for Post-conflict Reconstruction and Development for smooth implementation of its mandate.
Main Functions
- Provide timely operational support.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepare routine office communication and assist in compiling data and information for reporting purposes.
- Assist in the creation, improvement and maintenance of record and retrieval systems
- Follow up on the provision and maintenance of office facilities and materials.
- Implement operational activities as scheduled and report.
- Assist in the follow up of logistical arrangements, activity implementation and provision of updates.
- Liaise effectively with internal and external stakeholders.
Specific Responsibilities
The Bilingual Secretary shall:
- Type and proofread documents, reports, correspondences, messages, queries, etc. in two of the African Union working languages (preferably Arabic and English), as may be required by assigned supervisors;
- Draft responses to routine correspondences in any of the two preferred African Union working languages for the signature of the supervisors;
- Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
- Keep an up-o-date diary of appointments for supervisors and other senior Staff of the Centre;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provide day-to-day routine administrative supports to various work units of the assigned Divisions and Units;
- Perform reception services where required.
- Perform routine translation of office correspondences and documents as required;
- Receive guests/visitors/Staff and provide them with basic information on relevant issues and procedures;
- Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
Academic Requirements and Relevant Experience
- A minimum of Diploma in Secretarial Science and Office Management, Administration or related fields is required with a minimum of three (3) years relevant work experience in providing secretarial services in Government, private or international organizations.
OR
- A Bachelor's Degree in Secretarial Science and Office Management, Administration or related field with a minimum of two (2) years relevant work experience in secretarial and office management services, in either governmental, private or international organization(s).
- A higher qualification will be an added advantage.
- Exposure to an international work environment similar to the AU Commission is an added advantage.
Required Skills:
Functional Skills:
- Typing Speed: 50 words per minutes
- Excellent secretarial and office management skills
- Excellent ability to draft routine communication
- Good planning and organizational skills
- Personal Abilities
- Capacity to work under pressure and in a multicultural environment
- Excellent interpersonal and communication skills (both verbal and written).
- Excellent computer skills, including word processing, proficiency with e-mail and internet applications, excellent experience in using programmes such as MS Word, Excel and PowerPoint. Knowledge and experience of other MS Office programmes will be an added advantage
- Excellent skills in structural editing as well as proof reading with a keen eye for detail
- Good knowledge of the workings of international organizations
Core Competencies:
- Teamwork and Collaboration
- Accountability awareness and Compliance
- Learning Orientation
- Communicating Clearly.
Functional Competencies:
- Trouble shooting
- Job Knowledge Sharing
- Task Focused
- Continuous Improvement Awareness.
Languages:
- Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.
Tenure Of Appointment
- The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Gender Mainstreaming
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 4th April, 2022.