Aquarian Consult Limited Job vacancy for an Executive Assistant (EA) to the CEO
Aquarian Consult Limited - A twenty first century (21st) Century
blue-chip organization committed to providing Strategic Business
Solutions that will add value and create wealth for clients.
We are recruiting to fill the position of:
Job Title: Executive Assistant (EA) to the CEO
Job Code: AJ09-001
Location: Abuja
Job Description
- The Executive Assistant will be confident and comfortable owning
two distinct but connected areas of responsibility: administrative and
project management. In the administrative capacity, he/she will ensure
that the CEO is engaged on the appropriate priorities on a day-to-day
basis.
- The role includes extensive scheduling and key contact
synchronization on both business and personal fronts and responsibility
for inbound and outbound communications including email, phone, and hard
copy mail. Serving as the central point of contact for the coordination
of the CEO’s activities, including preparation of relevant meeting
documents and briefing material, the individual in this position will
take a thoughtful and strategic approach to the CEO’s meeting and travel
coordination.
- The Executive Assistant must be comfortable moving at a rapid
pace alongside an entrepreneurial leader while maintaining a laser-focus
on the best use of the CEO’s time.
- In this regard, is essential that he/she proactively ensures
that the CEO is engaged in appropriate internal dialogues, and that the
CEO is regularly briefed on company’s activities across the organization
including product launch activities, internal meetings that may have
particular relevance, and company-sponsored events.
- The individual serving in this capacity will possess excellent
cross-group collaboration and communication skills and must have the
ability to work effectively within all levels of the organization, from
executives to individual contributors. In addition to having sound
judgment, the Executive Assistant will manage confidentially without
exception, earn credibility by demonstrating the ability to achieve
results, and exhibit strong operational skills.
- Being genuinely motivated to provide superb support to the CEO
and to effectively work as a team in the Office of the CEO are two key
goals in this assignment. By leveraging his/her own combination of
entrepreneurialism, self-reliance and awareness, and commitment and
respect towards others, the Executive Assistant can achieve both goals.
- Essential requirements for the role are emotional intelligence,
the capacity to build trust with diverse individuals, strong business
acumen and research skills, experience coordinating complex domestic and
international travel, the ability to integrate seamlessly into
communication flows, and a balanced blend of accountability, humility,
and authority.
- On a project management front, the Executive Assistant will
operate as a thought-partner on a variety of strategic and operational
initiatives, internal and external deliverables, and special projects,
working with the CEO’s leadership team and key constituents across the
organization. This role supports the CEO by ensuring the critical
activities, initiatives, and day-to-day operations of the CEO are fully
aligned and advancing as necessary. The Executive Assistant may
represent in selected interactions with team members, executive leaders,
the Board of Directors, government representatives and the community.
- With an ability to transform general direction into action, the
EA will effectively manage multiple deliverables in the face of some
level of ambiguity from executive leaders and teammates. In this
position, it will be necessary to support the compilation of documents
and presentations in collaboration with other teams, to create complex
travel itineraries, and to work cross-functionally to determine
appropriate presentation content, messaging and delivery.
Summary of Role
- Functioning as the CEO’s “business partner”, creating win-win situations for direct access to the CEO’s time and office.
- Managing a variety of special projects for the CEO.
- Prioritizing conflicting needs, handling matters expeditiously
and proactively, following through on deadline sensitive projects to
successful completion.
- Helping in the planning, prioritizing, and managing of the CEO's
active schedule, including: calendar; expense reports; composing and
preparing correspondence; arranging complex and detailed travel plans,
itineraries, and agendas, scheduling and planning leadership meetings,
communications, activities and special events.
- Providing a bridge for smooth communication between the CEO’s
office and internal teams; demonstrating leadership to maintain
credibility, confidentiality, trust and support with team members.
- Converting CEO vision and ideas into professional presentations.
- Working closely with CEO to keep him well informed of upcoming commitments.
- Understanding and adapting to company’s culture and providing an
environment which upholds the Mission, Values, and Expectations of the
Company. Providing leadership and support to build relationships crucial
to the success of the organization
Qualifications/Requirements
- Eagerness to support the CEO's demanding schedule and complete projects and/or meet deadlines outside of regular business hours.
- Strong organizational skills and the ability to prioritize
multiple competing tasks seamlessly and with excellent attention to
detail.
- At least 5 years of experience supporting C-level executives, preferably in a fast-paced technology environment.
- Strong writing experience including regular preparation of PowerPoint decks and presentations.
- Proven ability to maintain confidentiality and manage sensitive
data and information. Ability to achieve high performance goals and meet
deadlines in a fast-paced highly dynamic environment.
- Executive level skill in Microsoft Office suite and Apple Mac Keynote and Pages tools.
- Excellent interpersonal skills and the ability to build
relationships throughout the organization and with external
stakeholders.
- Excellent written and verbal communication skills
- BS/BEng or BTech or equivalent (an MBA will be an added advantage.)
How to Apply
Interested and qualified candidates should send their CV's and Cover Letters to:
[email protected] using the job code as subject of the email.
Note: Only qualified candidates will be contacted.
Application Deadline 30th August, 2015.