African Development Bank Group recruitment for a Secretary/Receptionist - Country Office

⏲ Apr 2, 2019, 4:28 PM
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African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. We are recruiting to fill the position below: Job Title: Secretary/Receptionist - Country Office Reference: ADB/19/049 Location: Central African Republic Position N°: 50078937 Grade: GS 5 The Hiring Department

Within the Regional Development, Integration and Business Delivery (RDVP) Complex, the Bank has five (5) Regional Hubs, one in each region of Africa: North, South, East, West, and Central
Each Regional Hub is headed by a Director General (DG) and is provided with the relevant sector functions and administrative capabilities for rapid delivery of services to client countries
Regional Hubs provide country offices in their regions with strategic direction and are responsible for operations, business development, project management and the overall effective implementation of the Bank's High 5s, namely: "Light up and Power Africa," "Feed Africa," "Industrialize Africa," "Integrate Africa" and "Improve the Quality of Life for the People of Africa."
Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners

The Position

Under the overall supervision of the Country Manager, the Secretary will provide administrative support
The incumbent of the position will help the team to make the best use of his time by dealing with secretarial and administrative tasks.

Duties and Responsibilities Under the Supervision of the Country Manager, the Secretary will perform the following:

Make appointments for experts and other staff of the Country Office and keep their schedules up to date;
Receive visitors and attend to them with tact and discretion;
Participate in staff meetings, take notes and produce reports in the absence of the Country Manager’s secretary ;
Draft correspondence on non-substantive issues and ensure its follow-up;
Manage the experts’ incoming and outgoing mail and the office’s telephone communication;
Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members;
Prepare and finalize draft correspondence (letters, faxes, etc. ...) concerning various aspects, on behalf of experts, prepare minutes of experts ‘meetings;
Prepare briefing material used by experts for official missions and special meetings;
Handle protocol-related issues concerning reception of the visitors of experts and of the Office;
Organize experts’ meetings ; assist the Country Manager’s secretary in coordinating official receptions given by the Resident Representative;

Selection Criteria Including desirable skills, knowledge and experience:

Hold a minimum of a Bachelor's Degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management
Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization;
Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)
Demonstrable commitment to delivering excellent customer service focused reception and administration services
Be able to multi task, excellent problem solving skill and attention to detail
Effective communication; highly client oriented, good team working and relations
Ability to operate effectively in a multicultural organization.
Good innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization
Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background
Handling speedily and efficiently internal and external requests.
Ability to manage simultaneous and shifting demands, priorities and tight deadlines
Integrity and confidentiality
Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset.

How to Apply Interested and qualified candidates should: Click here to apply Note: This position is classified international status and attracts international terms and conditions of employment Application Deadline 30th April, 2019.

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