Administrator General at PepsiCo Nigeria

PepsiCo - In 1965, Donald Kendall, the CEO of Pepsi-Cola, and Herman Lay, the CEO of Frito-Lay, recognized what they called “a marriage made in heaven,” a single company delivering perfectly-salty snacks served alongside the best cola on earth. Their vision led to what quickly became one of the world's leading food and beverage companies: PepsiCo. Our company is made up of seven divisions: PepsiCo Beverages North America; Frito-Lay North America; Quaker Foods North America; Latin America; Europe; Africa, Middle East and South Asia; and Asia Pacific, Australia/New Zealand and China. Each of these divisions has its own unique history and way of doing business.

We are recruiting to fill the position below:

Job Title: Administrator General

Job ID: 303069
Location: Oregun, Lagos
Job Type: Full-time
Category: Marketing

Overview

• Provide effective professional, secretarial & financial support to the country gm/ceo & other stakeholders.
• To manage, maintain and effectively run the pepsico Nigeria office.

Responsibilities
Office Co-ordination:

• Overall office  co-ordination of the PFNL office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the BU/MU.
• Maintenance and upkeep of the office equipment and meeting rooms
• Coordinate guest visits including visit program, accommodation, transport and meetings.

Management Support:

• Provide pro-active support to Country GM by efficiently managing their office and attending to day to day business matters
• Provide professional and effective secretarial and administrative support to the Country GM and their functional team as required.
• Manage travel, accommodation and entertainment arrangements for both local and international company visitors and for Country GMincluding application of visas/travel itineraries.
• Administer Application of all Visas& work Permits for all Expats in the organisation, working with PWC and in accordance with rules and regulations of the laws.
• Draft when required, communication for the internal employees for the Country GM
• Support in the completion of T&E’s accurately and timeously.
• Manage and co-ordinate all travel arrangements for Country GM
• Manage contacts to ensure up-to-date database entries and track key relations.
• Diary support and co-ordination in consultation with the Country GM
• Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way

General Admin:

• Provide general and diverse administrative support to the Nigerian Leadership Team Manage and coordinate conferences, meetings, team building and workshops
• Minute taking of meetings
• Complete Goods Receipts (GR’s) as per operational and policy requirements in SAP
• Monitor and manage open workflows in SAP.
• Engage with suppliers where relevant and ensure timeous payment .
• Draft and communicate memo’s, minutes and relevant business communication
• Compile documents, reports and presentations for various meetings as and when required
• Maintain an efficient filing system
• Create Purchase Requisitions (PR’s) as per operational and policy requirements in SAP

Finance Support:

• Monitor and manage relevant budgets and cost centres in SAP
• Monthly meetings  to raise over and under spends and reasons thereof.
• Ensure sign-off of the G&A budget with Finance for Flash preparation.
• Monitor General and Administration Expenses (G&A) i.e. office, travel and meeting expenses on a monthly basis.
• Monthly reconciliation of the G&A budget vs. AOP & forecast

Governance:

• Responsible to ensure that all Company assets are adequately safeguarded by way of complete and up to date insurance policies
• Support in the effective deployment of Global Control Standards (GCS) requirements relating to the PFNL office
• All decisions taken within job parameters and approval of manager
• Prioritising work as per deadlines.
• Executing required tasks independently and proactively
• Ensure compliance to Global Control Standards (GCS)
• Manage office and work independently in absence of Country GM

Qualifications

• Relevant Bachelor's Degree or equivalent 2 years relevant experience as an Executive Assistant / Administrator Strong administration & organisational skills Strong report writing skills / Strong Minute taking ability Excellent Document management High degree of computer literacy: Power Point; Excel & Word, SAP
• High levels of self-motivation / Ability to work under pressure
• Detail oriented self-starter and critical thinker who exhibits a 'can-do' attitude and a willingness to take on significant challenges.
• Integrates and simplifies complex or competing information for timely decision making.
• Ability to maintain confidentiality
• Professional communication / Interpersonal skills
• Attention to detail / Passion for service excellence

How to Apply
Interested and qualified candidates should:
Click here to apply