Administrative Staff / Bookkeeper at MRI Network Afroanglo Partnership

MRI Network Afroanglo Partnership - As a renowned recruitment firm with an extensive client base spanning multiple countries globally, MRINetwork has established itself as a trusted partner in connecting top talent with leading organizations across various industries. In line with its commitment to fostering diverse and inclusive partnerships, MRINetwork has formed a strategic alliance known as the MRINetwork Afroanglo Partnership. This collaboration aims to leverage the expertise and networks of both MRINetwork and its Afroanglo partners to more effectively address the recruitment needs of clients in diverse markets, particularly those in Africa and the Anglophone regions.

The MRINetwork Afroanglo Partnership combines the local knowledge and insights of Afroanglo partners with MRINetwork's global reach and industry-leading recruitment practices. This synergy enables the partnership to deliver tailored recruitment solutions that meet the unique requirements of clients operating in these regions, ultimately helping them access top talent and drive organizational success.

We are recruiting to fill the position below:

Job Title: Administrative Staff / Bookkeeper

Location: Lekki, Lagos
Employment Type: Full-time

Purpose of Position

• We are seeking a dedicated and experienced Administrative Staff / Bookkeeper to play a pivotal role in providing general administrative support to the organisation, including managing documentation, scheduling meetings, handling communications, and performing bookkeeping tasks.
• They ensure smooth and efficient operation of administrative processes to support the construction team and facilitate effective communication with internal and external stakeholders.

Essential Duties / Key Job Roles and Responsibilities
Includes but not limited to the following:

• Document Management: Maintain and organize physical and electronic files, including contracts, permits, invoices, and correspondence, ensuring accurate record-keeping and easy retrieval of information.
• Scheduling and Coordination: Schedule meetings, appointments, and travel arrangements for construction team members, and coordinate logistics for events, conferences, and site visits.
• Communication Handling: Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond to inquiries or redirect them to appropriate personnel as needed.
• Office Operations: Ensure smooth operation of office equipment and supplies, monitor inventory levels, and coordinate office maintenance and repairs as necessary.
• Bookkeeping and Accounting Tasks: Perform basic bookkeeping tasks such as data entry, invoicing, accounts payable and receivable, payroll processing, and bank reconciliations using accounting software.
• Confidentiality Maintenance: Maintain confidentiality of sensitive information and documents, including personnel records, financial data, and business strategies.
• Compliance Monitoring: Ensure compliance with company policies, procedures, and regulatory requirements in administrative and financial activities.
• Customer Service: Provide excellent customer service to internal and external stakeholders, including clients, vendors, and visitors, by addressing inquiries and resolving issues in a timely and professional manner.
• Financial Reporting: Generate financial reports, including profit and loss statements, balance sheets, and cash flow statements, to support decision-making and financial analysis.
• Administrative Support: Provide administrative assistance to construction team members, including preparing documents, presentations, and reports, and assisting with project-related tasks as needed.

Key Performance Indicators (KPIs)

• Documentation Accuracy: Measure the accuracy and completeness of documentation management processes, including filing and record-keeping.
• Meeting Schedule Compliance: Assess adherence to meeting schedules and timelines for construction team members.
• Office Efficiency: Assess the efficiency of office operations, including equipment maintenance, supply management, and administrative support.
• Compliance Adherence: Ensure compliance with company policies, procedures, and regulatory requirements in administrative and financial activities.
• Customer Satisfaction: Solicit feedback from internal and external stakeholders regarding satisfaction with administrative support services.
• Communication Responsiveness: Evaluate the timeliness and effectiveness of communication handling, including response times to inquiries and messages.
• Bookkeeping Accuracy: Measure the accuracy of bookkeeping tasks, including data entry, invoicing, and financial reporting.
• Financial Performance: Monitor key financial indicators such as accounts receivable turnover, accounts payable turnover, and cash flow to assess financial health.

Qualifications and Experience

• B.A; B.Sc., additional certification or training in Office Administration, Bookkeeping, or Accounting is preferred.
• 2 - 5 years relevant work experience in administrative support roles, preferably in the construction or related industry.
• Proficiency in office management tasks such as document management, scheduling, and communication handling.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage workload effectively.
• Attention to detail and accuracy in performing administrative and bookkeeping tasks.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
• Basic knowledge of bookkeeping principles and practices, including accounts payable, accounts receivable, and financial reporting.
• Familiarity with accounting software such as QuickBooks or similar applications.
• Strong computer skills and familiarity with office software applications, including Microsoft Office Suite.

Competencies:

• Organizational Skills: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously.
• Attention to Detail: Meticulous attention to detail to ensure accuracy and precision in documentation, scheduling, and bookkeeping tasks.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• Customer Service Orientation: Commitment to providing excellent customer service to internal and external stakeholders.
• Teamwork: Collaborative mindset with the ability to work effectively as part of a multidisciplinary team and support colleagues as needed.
• Communication Skills: Strong verbal and written communication skills to convey information clearly and effectively to diverse audiences.
• Problem-Solving: Ability to identify issues, troubleshoot problems, and implement solutions in a timely and effective manner.
• Technical Proficiency: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks).

Additional Requirements:

• Willingness to learn and adapt to new technologies and software applications.
• Availability to work flexible hours and occasional overtime as needed.
• Demonstrated commitment to upholding ethical standards and professionalism in all aspects of work.
• Physical ability to perform tasks such as lifting and moving office supplies and equipment as needed.

How to Apply
Interested and qualified candidates should submit their CV and any other supporting documents to: [email protected] using the Job Title as the subject of the mail.