Administrative / Personal Assistant to Sales Director at Oracle Nigeria

Oracle provides the world's most complete, open, and integrated business software and hardware systems, with more than 370,000 customers including 100 of the Fortune 100 representing a variety of sizes and industries in more than 145 countries around the globe.

We are recruiting to fill the position below:

Job Title: Administrative / Personal Assistant to Sales Director

Job ID: 21000VZX
Location: Lagos
Job: General Administration/Secretarial
Job Type: Regular Employee Hire

Job Summary

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager(s).
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).  

Detailed Description

• Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.
• Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing.
• Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
• Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs.
• Acts as an information source on organization policies and procedures.
• Works with other administrative personnel.
• Duties may include processing and tracking of purchase orders, expense reports, timecards.
• Arranges interviews and group events. Maintains organization charts and distribution lists.
• Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices.

Duties
General Secretarial Duties:

• Diary Management and the maintenance thereof for multiple stakeholders
• Handling of general queries
• Typing/formatting of documents
• Compiling and finalising reports
• Office Management (Ordering stationery etc.)
• Ensuring all standard documents are completed
• Arrangement of meetings/venues
• Travel arrangements
• Answering telephones and timeous delivery of comprehensive messages

Administration Duties:

• Filing
• Updating and administering internal knowledge management system
• Understanding of all admin processes and ability to guide staff to required documentation
• Advise and assist staff on admin systems queries
• Administrative support CRM initiatives
• Ad hoc tasks

Qualifications & Experience Required

• Matriculation + Secretarial Diploma / Qualification beneficial.
• Minimum of 4 years Extensive Secretarial / Personal Assistant Experience.
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative.
• Experience managing multiple diaries - across time zones.
• Experience supporting multiple Leaders.
• Discretion and trustworthiness: you will often be party of confidential information

Requirements:

• Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations.
• Follows standard practice and procedure.
• Demonstrated strong organizational skills.
• Proactive and resourceful. Self-motivated.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• BA / BS Degree or equivalent. 1 - 2 years of related experience.
• Normally receives no instructions on routine work, general instructions on new assignments.
• Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications.

How to Apply
Interested and qualified candidates should:
Click here to apply

Note

• As part of Oracle's employment process candidates will be required to successfully complete a pre-employment screening process.
• This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable)