Administrative Assistant at International Committee of the Red Cross (ICRC)

⏲ Nov 12, 2022, 11:12 AM
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The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Damaturu, Yobe

Job Description

Under the direct supervision of Head of Office/Finance and Administrative Manager, the Administrative Assistant handles various administrative and secretarial tasks e.g. (photocopies, mail delivery, document filing, contact with clients etc), Maintains contact with external interlocutors, update office records and responsible for specific administrative files.

Main Duties and Responsibilities

Ensures that the financial rules are implemented within the structure/office and understood by every employee
Manages fixed amount of cash for office needs
Reports weekly on use of cash to the F&A Manager in Jos and prepares weekly cash request in agreement with Head of Office when available
Highlight any Financial unclear or doubtful inputs, to F&A Manager in Jos
Plan cashflow forecast to cover potential expenditures
Ensure that Damaturu premises are furnished and equipped according to the standard list; follow up and processes the requisitions order linked to furniture or equipment
Maintains each personnel file up-to-date: ensures all original documents are sent to Abuja HR and a copy of each document is kept in Damaturu
Welcomes visitors, arranges for Hotel accommodation if necessary
Follows up on Field Trip Form (FTF) and make necessary arrangements for visitors
Answers the office phone and writes messages where necessary
Prepares and receives pouches and delivers the courier to the final recipients
May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.
Keeps inventory of furniture and equipment up to date (excl. IT/Radio materials)
Ensures proper maintenance and follow up of the premises (including air conditioner, generator, fire extinguishers, disinfection, and fumigation of the office) and organises repairs/maintenance
Organises the maintenance and repair of office equipment (photocopiers, telephones, etc)
Follow-up on the utilities of Damaturu premises including maintenance and payments
Acts as a link for HR administrative tasks between employees and Head of Office/FAM – ensures the information flow
Checks sick leave Certificates and other absences to ensure respect of existing procedures

Education and Experience Required

Bachelor's Degree / college certificate in Administration or a relevant field
Minimum of 2 years’ experience in a similar role (INGO, Embassy etc)

Desired profile and Skills

Fluent in written and spoken English and knowledge of local languages is an asset
Very well organized, with good planning abilities.
Knowledge of cultural & socio-economic environment of northern Nigeria
Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).

How to Apply
Interested and qualified candidates should send their Curriculum Vitae, Application Letter and NYSC Certificate to: [email protected] using "ABJ202200336 Administrative Assistant DAT" as the subject of the mail.

Application Deadline 17th November, 2022.

Note

Applications intended for this role without this subject will not be considered
In the body of the mail, please indicate the following in the following format:
- Qualification(s) - Current location - Languages you speak - Years of relevant experience
Late applications will not be considered.
Only shortlisted candidates will be contacted.
Equal opportunities shall be provided to all employees and applicants for employment based on their demonstrated ability and competence without discrimination based on race, colour, religion, sex, nationality, status, disability etc.
(The ICRC values diversity and is committed to creating an inclusive working environment)
We welcome applications from all qualified candidates; Female & People Living with Disability applicants are encouraged to apply.
ICRC will not request any monetary payments from applicants at any stage of the recruitment process