Administration Manager - Multibase at Solidarites International


Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs - water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post - emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.

We are recruiting to fill the position below:

 

 

Job Title: Administration Manager - Multibase (Male or Female)

Location: Maiduguri, Borno
Employment Type: Contract
Contract Start date: Projected contract duration is 6 Months - with possible extension.

Goal / Purpose

  • Under the supervision of the Field coordinator, the Admin Manager carries out administrative, accounting, and financial management of Dikwa and Ngala bases, in compliance with donor and SOLIDARITES International procedures.
  • He/she supervises accounting operations and cash management and carries out budget follow up in conjunction with the program managers.
  • He/she is also one of those charged with ensuring Solidarités International’s Human Resources policy, procedures and processes to be properly implemented at both the bases / field offices.
  • He supports, monitors, and build the capacities of the members of his administrative team.

Human Resources Management of Personnel:

  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Supervise the administrative management of personnel recruitment and hiring at his/her bases
  • Supervise the archiving, handling and security of Solidarités International personnel files
  • Supervise the collection of elements needed to establish wages and monitor their proper implementation
  • Calculate taxes, complete returns and make statements and payments to the necessary organizations
  • Assist in defining and applying Solidarités International’s salary and social policies
  • Evaluate risks linked to changes in compensation and social policies
  • Oversee the setting up of legal representation and consultation bodies for personnel at his/her bases, and assist in conflict management and resolution
  • Conduct meetings and communication with personnel
  • Track the cost of living
  • Prepare employment contracts for employees at his/her bases, and ensure that they are adhered to
  • Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
  • Centralise training requests from teams and set up a training plan
  • Under the supervision on the field coordinator, lead disciplinary measures
  • Apply the formalities provided for sanctions and for termination or breach of contract
  • Update the base / field organization chart, monthly HR Pack, Recruitment FU and reports.

Team Management:

  • Define the needs of administrative personnel at his/her bases, and recruit according to the resources allocated
  • Train, support and evaluate the administrative team at his/her assignment bases
  • Plan and direct the activities of the administrative team
  • Lead meetings for the administrative team.

Cash-flow / Bookkeeping:

  • Manage his/her bases's cash-flow and ensure that banks and cash boxes are well supplied
  • Manage transfers and monitor the security of funds
  • Supervise account keeping at his/her bases, monitor cash balances
  • Monitor bank books for his/her bases and keep the safe
  • Prepare and supervise the monthly closing, review and integration of the accounting for his/her bases
  • Verify the accounting files before they are sent to coordination.
  • Formulate cash-flow forecasts with the logistics officer and the program managers
  • Supervise the upkeep and security of safes and cash-boxes
  • Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures

Budgetary / Financial Monitoring:

  • Update allocation boards for his/her bases
  • Update and analyze budget follow up in conjunction with logistic and program teams
  • Make connections between budgetary consumption and activity progress
  • Oversee adherence to donor administrative procedures
  • Aid the administrative coordinator in formulating financial reports and carrying out audits
  • Assist in formulating budgets for new projects.
  • Propose solutions if necessary
  • Monitor functioning costs at his/her assignment bases

Administrative Management of the Mission:

  • Verify and validate all contracts drafted at the bases
  • Assist in selectingSolidarités International premises
  • Ensure administrative monitoring of insurance locations, claims and contracts.

Reporting / Communication:

  • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
  • Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
  • Supervise the sending of administrative files to the coordination
  • Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar.

Organisation Chart Position (Reporting and Functional Relationships):

  • Line Manager: Field Coordinator
  • Line report: Entire bases administrative team
  • Functional Manager: FinanceCoordinator& HR Coordinator

Job Profile / Requirements

  • Education: Bachelor's Degree in Finance, Accounting, Human Resources or Administration would be preferred;
  • At least 1 year of experience in a similar position; Experience in remote management would be an asset; Previous experience with SI or INGO is an asset;
  • Languages: fluent in English
  • Excellent analytical skills, writing and speaking
  • Knowledge of general administrative management and SI tools (BFU, OFU, Homere, SAGA etc.)
  • Excellent knowledge of MS Office applications (Word, Excel, PowerPoint)
  • Reliable, honest; Very good organizational skills; Resistance to stress,
  • Good interpersonal skills (communication), team player,
  • Capacity to delegate and to manage

What We Offer

  • Salary + Transport & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.

 

 

How to Apply
Interested and qualified candidate should:
Click here to apply

Application Procedure

  • Applicants should select "Administration Manager Multibase DKW/NGL"; Fill the form and attach their CV and motivation letter.
  • The CV attached must be named with their first name and surname.
  • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date

Application Deadline  26th December, 2021.