Administration Associate at the Incorporated Trustees of Widows and Orphans Empowerment Organization

The Incorporated Trustees of Widows and Orphans Empowerment Organization [hereinafter referred to as “Widows and Orphans Empowerment Organization (WEWE)”] a local not for profit, faith based Non-Governmental Organization (NGO)

We are recruiting to fill the position below:

Job Title: Administration Associate

Location: Abuja (FCT)
Employment Type: Contract

Key Duties & Responsibilities:

• S/he will be responsible for proper management of office supplies, equipment and facilities.
• S/he will collaborate with Hotel management and other vendors in the reservation of accommodation and provision of all required services at meetings and trainings.
• S/he will be responsible for immediate repairs of faulty equipment, furniture and appliances to avert further degeneration and ensure that they reach their expected life span or replaced if required.
• S/he will maintain and support office operations and administration in Abuja and state office in an efficient manner
• S/he will coordinate and collaborate with the project drivers, security and cleaner to ensure that the standards of an enabling working environment is provided and maintained for staff to enable them discharge their duties.
• S/he will support in market surveys, collection of quotes and preparation of Quote Analysis/Justification, purchases, follow-up on vendors for collection of receipts and invoices from vendors on all transactions.
• S/he will be responsible for monitoring the shipment, production, and ensuring that the data remains maintained and updated in the system
• S/he will assists in the preparation of all the inventory related reports, answers all the routine queries and provides the much needed support for the operations, logistics, accounting, and other teams
• S/he will review all the shipment documents and verifies the details to make sure that they are complete and accurate.
• S/he will verifies the accuracy of receipts, transfer, etc., by conducting detail audits of the product inventory on a regular basis and constantly monitors the movement of the inventory and identifies if there are any shortages that are seen when compared with the physical inventory data.
• S/he will investigate all the potential causes and suggests corrective measures that need to be implemented and takes care on loss prevention and implements shortage control programs.
• S/he will be accountable for packing and stocking the shelves.
• S/he will manage the shipments, monitoring the damaged products, and record of all incoming materials, schedule meetings and book conference rooms.
• Confirming and retagging of WEWE asset.
• S/he will review the shipment transactions and ensures that the receipts are posted in a timely manner and is accountable for reconciliation activities so that the inventory records are validated and are actively involved in the resolution of issues.
• S/he will take daily inventory of the assigned supply, requisitions, and to restock supplies.
• S/he will rotate the stock and ensure that the stored area is clean and maintain up to date in accordance with the regulatory requirements.
• S/he will monitor the usage of the stock, create reports related to utilization

Qualification Requirements

• Must have a Bachelor's Degree or HND in any Social or Management Science or a relevant field
• Must have a second class upper or credit

Experience Requirements:

• At least two (2) years’ experience in managing similar responsibilities.
• Good organizational and multi-tasking skills and should be competency in the use of computers; office management software like MS Office, PowerPoint and Excel.
• Fluency in both written and oral English.
• Experience working on USAID funded or International Donor funded project
• Result-orientation and ability to take initiatives under minimal supervision.

How to Apply
Interested and qualified candidates should send their comprehensive Curriculum Vitae and Cover Letter in ONLY one attachment (MS Word document) explaining suitability for the job to: [email protected] using the Job Title as the subject of the email

Application Deadline  22nd November, 2022.