Admin Officer at the Development Bank of Nigeria (DBN)

The Development Bank of Nigeria (DBN) was conceived by the Federal Government of Nigeria (FGN) in collaboration with global development partners to address the major financing challenges facing Micro, Small and Medium Scale Enterprises (MSMEs) in Nigeria. Our objective is to alleviate financing constraints faced by MSMEs and small Corporates in Nigeria through the provision of financing and partial credit guarantees to eligible financial intermediaries on a market-conforming and fully financially sustainable basis.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Abuja

Job Describtion

•  Responsible for day-to-day office management, including facility management, travel management, protocol and logistics, procurement and fleet management.

Responsibilities
Office Management:

• Processing of incoming and outgoing correspondences .
• Ensuring that the office is conducive for work and all office equipment are functioning optimally.
• Ensure that internal communications channels (intercoms) are functional .
• Store/Inventory Management .
• Ensuring security and safety of staff and assets within the Bank premises

Facility Management:

• Ensure that all utilities (power, water, internet, etc.) are available functional.
• Ensure all utility bills are promptly paid .
• Liaising with External Facility Managers, where applicable .
• Ensure prompt payment of government levies.
• Ensure all Facility Management issues are promptly addressed.
• Ensure prompt payment of rents and service fees .

Travel Management:

• Ensure cost effective purchase of travel tickets for directors, staff and partners, where applicable .
• Handling of airport meet and greet activities .
• Handling of local road trip for directors, staff and partners of the bank .
• Provision of logistics support for corporate events
• Handling of hotel bookings for directors, staff and partners, where applicable .
• Processing of travel visas for staff and partners, where applicable .
• Transportation and Logistics .
• Ensure proper fleet Management of the bank’s vehicles .

Procurement:

• Ensure that all procurement activities of the bank are carried out in line with the procurement policy of the bank .
• Management of the procurement process – coordination of bids and tenders .
• Vendor sourcing and management .
• Advising Management on appropriate procurement procedures for each procurement activity.

Key Performance Indicators:

• Compliance with bank’s expense policy.
• Compliance with bank’s procurement policy.
• Cost effective management of bank’s fixed asset.
• Timely resolution of facility management issues .
• Efficient handling of events, protocol and logistical arrangements.

Competencies
Knowledge:

• Understanding of relevant procurement processes and policy .
• Understanding of facility management procedures and policies .
• Understanding of hotel and air ticketing booking processes .
• Understanding of fleet management principles.
• Knowledge of vendor management and negotiation .
• Knowledge banking practice and related policy issues, their implications and applications .

Technical Competencies:

• Demonstrates expertise in procurement processes and procedure.
• Demonstrates expertise in Budget and cost management .
• Excellent analytical skills .
• Demonstrates expertise in handing of facility management
• Demonstrates expertise in fleet management Demonstrates expertise in hotel booking and air ticketing procedures
• Excellent written and oral communications skills .
• Excellent organisational and coordination skills .

Behavioural Competencies:

• Leadership ability .
• Problem-Solving/Decision making ability .
• Confidentiality and discretion .
• Resilience and Tenacity .
• Integrity .
• Strong communication skills .
• Conflict management .
• Responsiveness .
• Industry Knowledge
• Multi-tasking ability .
• Sound Practical Judgment .
• Excellent time management .
• Deadline-driven .

Qualifications

• A bachelor’s degree in any accounting or social sciences related discipline.
• Membership of CIPSM, CILT or a recognized professional supply chain / Logistics or administration-related association is required.
• Minimum of 4 years working experience in an administrative/procurement related role.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail