Receptionist Job at The Enterprise African Network, Lagos

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The Enterprise African Network is a key instrument in the AU's strategy to boost growth and jobs. Bringing together close to 600 business support organisations from more than 50 countries, we help small companies seize the unparalleled business opportunities in the AU Single Market.


Our member organisations include chambers of commerce and industry, technology centres, research institutes and development agencies. Most of them have been supporting local businesses for a long time. They know their clients' strengths and needs - and they know Africa.

As members of the Enterprise Africa Network they are linked up through powerful databases, sharing their knowledge and sourcing technologies and business partners across all Network countries. But they are also closely linked with the African Commission, which enables them to keep abreast of AU policies and to feed small companies' views on them back to Brussels.

We are recruiting to fill the vacant position of:

Job Title: Receptionist

Location: Lagos

Job Description

• The Receptionist reports to the Executive Director and is responsible for providing office and clerical services. Failure to provide these services in an efficient and effective manner will result in disruptions in the provision of services.
• The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are provided in an effective and efficient manner.

1.) Provide office support services in order to ensure efficiency and effectiveness within the Hamlet Office

Main Activities

• Receive, direct and relay telephone messages and fax messages
• Direct the First Nations Members and the general public to the appropriate staff member
• Pick up and deliver the mail
• Maintain an adequate inventory of office supplies
• Respond to public inquiries
• Provide word-processing and secretarial support
• Open and date stamp all general correspondence
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Make preparations for Council and committee meetings

2.) Perform clerical duties in order to maintain Hamlet administration

Main Activities

• Develop and maintain a current and accurate filing system
• Monitor the use of supplies and equipment
• Coordinate the repair and maintenance of office equipment

3.) Performs receptionist functions

Main Activities

• Answer all incoming calls and handle caller’s inquiries when ever possible
• Re-direct calls as appropriate and take adequate messages when required
• Greet, assist and/or direct students, visitors and the general public

4.) Support the Executive Director and other staff

Main Activities

• Assist the Executive Director and other staff as requested
• Provide administrative services for the Executive Director

5.) Perform other related duties as required

Knowledge, Skills and Abilities
(The knowledge, skills and attitudes required for satisfactory job performance)

Knowledge
The incumbent must have proficient knowledge in the following areas:

• Office administration
• An understanding of relevant legislation, policies and procedures
• An understanding of the cultural and political environment

Skills
The incumbent must demonstrate the following skills:

• Team building
• Computer skills including the ability to spreadsheet and wordprocessing programs at a highly proficient level
• Stress management skills
• Time management skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communications skills

Personal Attributes
The incumbent must demonstrate the following personal attributes:

• Be honest and trustworthy
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Be respectful

Qualification and Requirements

• Minimum of OND
• 0-2 years of experience
• Applicants should reside in Lagos
• The Receptionist would normally attain the required knowledge, skills and attitudes through completion of an office procedures course combined with related experience. Equivalencies will be considered.
• Ability to work under pressure
• Must be female

How to Apply
Interested applicants should forward their CV's to: [email protected]

Application Deadline  30th May, 2015

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