Operations Officer at Joint United Nations Programme on HIV/AIDS (UNAIDS)

The Joint United Nations Programme on HIV/AIDS (UNAIDS) is leading the global effort to end AIDS as a public health threat by 2030 as part of the Sustainable Development Goals. Since the first cases of HIV were reported more than 35 years ago, 78 million people have become infected with HIV and 35 million have died from AIDS-related illnesses. Since it started operations in 1996, UNAIDS has led and inspired global, regional, national and local leadership, innovation and partnership to ultimately consign HIV to history.

UNAIDS is a problem-solver. It places people living with HIV and people affected by the virus at the decision-making table and at the centre of designing, delivering and monitoring the AIDS response. It charts paths for countries and communities to get on the Fast-Track to ending AIDS and is a bold advocate for addressing the legal and policy barriers to the AIDS response. UNAIDS provides the strategic direction, advocacy, coordination and technical support needed to catalyse and connect leadership from governments, the private sector and communities to deliver life-saving HIV services. Without UNAIDS, there would be no strategic vision for the AIDS response.

We are recruiting to fill the position below:

Job Title: Operations Officer - Nigeria

Vacancy No.: UNAIDS/22/FT68
Location: Abuja, Nigeria
Contract type: Fixed-term Appointment
Duration of contract: Two years
Organization unit: AI/RSD Regional Support Team, West and Central Africa (AI/RSD)
Grade: P3

Mandate of the Department

• The West and Central Africa Regional Office (RST/WCA) provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level. It steers, promotes and supports regional and national partners and the UN system towards ending AIDS as a public health threat by 2030. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the RST/WCA promotes effective use of strategic information of the epidemic trends and the status of its response and provides technical leadership on people-centered HIV prevention and response in the region focused on key populations and locations most at risk.
• The Nigeria Country Office provides leadership and coordinates the expanded UN system response in Nigeria. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Nigeria Country Office scales up HIV services focused on key populations and locations most at risk. The Nigeria Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Nigeria.
• It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.

Main Tasks and Responsibilities

• Under the guidance and direct supervision of the Nigeria country director, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained.
• This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.

He / she has the following key responsibilities:
Overall operations administration:

• Provides technical advice to the Director and staff of the office/country office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
• Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resources-related activities.
• Provides monitoring of the implementation of the corporate administrative processes and procedures in the office and ensures that staff are oriented and capable of using them.
• Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Drafts guidelines for improved systems and procedures in the office aiming at overall performance enhancement.
• Prepares and adjusts the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
• Supports the Manager, Regional Operations in streamlining operations in the region/sub-region.

Financial Administration and related matters:

• Verifies the validity of expenditure requests by ensuring adherence to applicable rules and procedures, as well as the availability of funds, before submission to the authorized officer(s) for approval.
• Ensures timely payments to suppliers, reviews bank reconciliations, petty cash accounts and clears monthly financial statements for signature by the authorized officer(s).
• Prepares periodic financial and narrative reports in an appropriate format, conducts analyses of budget implementation and makes recommendations to improve the efficient use of resources.
• Under supervision, follows up on audit and management improvement recommendations and provides related reporting.
• Prepares and adjusts the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.

Office Administration Activities:

• Participates in representing UNAIDS in the UN Operations Management Team (OMT)
• Participates in the management of common premises and services arrangements with other United Nations agencies, providing input as required.
• Supervises operations staff in the office and manages office transport including reconciliation of driving log and fuel consumption on regular basis.
• Manages communications systems including pouch, mail and bookkeeping systems.
• Provides technical guidance to other operations staff in the office.
• Responsible for the office assets register including timely registering of assets and disposal of obsolete assets. Reconciles the assets register with the physical inventory records.

Other operations management activities:

• Ensures the timely and accurate preparation and management of supply and service contracts and agreements, including conducting spot-checks, liquidating final payments, closing contracts and evaluating contractors.
• Administers protocol and associated matters.
• Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.
• Manages routine human resources-related issues and staff development activities, escalating matters as appropriate.
• Performs other duties as assigned.

Required Qualifications
Education:

• Essential: Advance University Degree at Master's level or equivalent in Public Administration, Business Administration, Economics, Finance or another area related to the duties and responsibilities. For internal candidate, a first university degree and 7 years of relevant work experience will be considered as equivalent.
• Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit, or a related discipline.

Exercising Sound Judgement Experience:

• Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: result-based budgeting, finance, logistics, travel and contract management, human resources management and learning, including at the international level.
• Desirable: Relevant international organizations' experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems.

Languages:

• Essential: Proficiency in English.
• Desirable: Knowledge of additional UN official languages. Additional Information:
• Positions at the international professional category within UNAIDS will be subject to the Organization's Mobility Policy. The above-mentioned position is a rotational position and its standard duration of assignment is linked to the ICSC hardship classification of the duty station.

Competencies:

UNAIDS Values:

• Commitment to the AIDS response
• Integrity
• Respect for diversity

Core Competencies:

• Working in Teams
• Communication with Impact
• Driving Change and Innovation
• Being Accountable
• Applying Expertise
• Delivering Results

Managerial competencies:

• Vision and strategic thinking
• Leading Teams
• Managing Performance and Resources
• Vision and Strategic Thinking.
• Building Relationships and Networks
• Developing and Empowering Others

Salary
USD $63,692 Annally (Net of tax) at single rate.

Post Adjustment:

• 25.3 % of the figure(s) on the left side.
• This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  11th October, 2022.

Note

• Applicants will be required to take a test.
• Applicants will be contacted directly if selected for an interview.
• Applications from people living with HIV are particularly welcome.
• Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
• Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database.
• All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
• Positions at the international professional category within UNAIDS will be subject to the Organization's Mobility Policy. The above-mentioned position is a rotational position and its standard duration of assignment is linked to the ICSC hardship classification of the duty station.
• Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.
• Only candidates under serious consideration will be contacted.
• The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity.
• The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information