Job Vacancies In A Renowned Consulting/Engineering Firm

A globally recognized engineering and consulting firm with 40 years history in successfully delivering international development projects on behalf of donors’ right around the world, is recruiting to fill the position below:

Job Title: Support Assistant Job Code: ABJ/SA/2019/010 Location: Abuja Reporting to: Finance and Administration Manager

Job Summary

• The Support Assistant will work with the Operations team and MEL Manager to support the wider team to ensure smooth and effective office administrations.

Responsibilities/Accountabilities

• Book logistics arrangements (e.g. hotel, conference and transport bookings) for the programmes coordinators team and consultants.
• Maintain asset register and preferred vendors/ suppliers under supervision of the Operations Officer
• Prepare financial documentations to support timely, accurate and compliant payment of bills and services;
• Support general administrative tasks for all the activities as tasked by the MEL Manager and Operations Officer, but not limited to printing and scanning and room-set-up.
• Lead in gathering and quality assurance of Means of Verifications (MOVs) to support quarterly and annual reports
• Lead the preparation of capacity building reports including pre-and post-training assessments, evaluations, action plans and updating of training database
• Support collation of case studies and lessons learnt.
• Support intervention teams in understanding and applying assessment (or relevant) tools under the direction of the MEL Manager and quality assure outputs
• Collecting feedback on MEL systems, tools and contribute to un-going refinements of them
• Carry out other tasks as assigned by Finance and Administration Manager and Programme Manager.

Qualifications & Experience

• A Bachelor's degree/HND in relevant field, such as Economics, Business Administration, Accounting, Statistics or others
• Have minimum of 3 years relevant work experience in a similar role and prior experience carrying out surveys or conducting qualitative and quantitative data collection
• Proficient experience in the use of all office communication and IT facilities, such as computers, scanners, printers, good knowledge in the use of internet; and very good application knowledge of the full Microsoft Office 2010 package
• Fluency in English (written and verbal).

Competence and Behaviours:

• Excellent proven and convincing communication and moderation skills within the environment of a multi- cultural office;
• Organized and efficient and able to deliver at pace to meet the needs of a busy office.
• Have a strong attention to detail
• Team worker who readily communicates with all team members.
• Ability to interact effectively in a multi-cultural working environment is required.
• Ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.

Special requirements:

• Some travel and out of office hours work may be required.
• Any other duties as may be required for the exigency of the Programme.

Job Title: State Intervention Assistant Job Code: BRN/SIA//2019/003 Location: Borno Reporting to: State Intervention Lead

Job Summary

• The State Intervention Assistant will provide administration support to the implementation of our client’s activities at the state level.
• He/She will work closely with the State Intervention Lead and Officer to ensure successful delivery of Programme interventions at the state level.

Key Responsibilities/Accountabilities

• Responsible for reconciliation of office petty cash and replenishment requests
• Support procurement of assets for state office and ensure proper documentation.
• Support logistics related to State intervention activities/project management
• Ensure smooth running of events and meetings.
• Undertake general administrative tasks such as printing, scanning, filing and record keeping.
• Filing both electronic and hard programme’s documents, meeting minutes and technical documents.
• Maintain good relationship with vendors/suppliers
• Ensure smooth and efficient running of the project offices.
• Maintain database of all Stakeholders’ contact information at the State level
• Coordinate staff/consultant’s movement within Borno

Qualifications & Experience

• Higher National Diploma/ Bachelor's degree Accounting, Finance, Management or relevant field with at least 3 years work experience in Office administration and Financial Management
• At least 1- 3 years’ work experience with donor funded programmes
• Proficient experience in the use of all office communication and IT facilities, such as computers, scanners, printers, good knowledge in the use of internet, and very good application knowledge of the full Microsoft Office 2010 package
• Fluency in English and Hausa.

Competence and Behaviors:

• Ability to work in a small team, with a strong sense of personal accountability.
• Good knowledge of financial management and administration
• Team Player and strong attention to detail.

Special requirements:

• Some travel and out of office hours work may be required.
• Any other duties as may be required for the exigency of the Programme.

Job Title: State Intervention Lead Job Code: KAN/SIL/2019/002 Location: Kano Reporting to: Deputy Team Leader (Technical)

Job Summary

• The State level intervention Lead will be representative of the Programme in Kano State.
• He/ She will be responsible for facilitating and developing relationship with key policy stakeholders across the State.
• He/She will also work in close partnership with the Team Leader, the Deputy Team Leaders, the Policing Manager and the MEL manager, pro-actively engaging them in relevant work where appropriate.
• He/She will be required, to manage a small co-located office, oversee the work of a junior intervention officer and in so doing provide programmatic and logistic support to the Programme sponsored activities Kano State.

Key Responsibilities/Accountabilitles

• Analyzing, reporting and navigating the political economy of the state to ensure that the programme is best able to adapt its approaches for effective delivery, whilst remaining focused on the objectives of the programme;
• Facilitating, developing, maintaining and managing relationships with and between key policing stakeholders (formal and informal) at state and local level that are used effectively to advance the programmes deliverables;
• Representing our client’s at the states and local level forums within the governance and security sector, facilitating a permissive relationship with key stakeholders, and ensuring the programmes’ key messages are understood, communicated and acted upon;
• Identifying and providing context specific in puts into scoping, designing, planning and delivering the programme’s interventions in their focal state, in close partnership with otherstakeholders;
• Directly managing and/or closely overseeing activities and interventions in their states. This will include, but not be limited to commissioning and managing sub-contractors, longer term delivery partners or short-term technical assistance delivering work for the Programme in Kano state;
• Ensuring that the programme’s activities are effectively communicated to key stakeholders.
• Actively contributing to monitoring, evaluation and learning of activities, interventions in their states, with a view to shaping the wider Programme;
• Supporting the setup and overseeing the operations of the programme office at the state level, which is likely to be cc- located with a partner.
• Line managing one co-located junior Intervention officer. This will involve carrying out mid- year reviews, ensuring regular communication in weekly team meeting.
• Contributing to the production of high-quality reports for multiple audiences, including but not limited to monthly activity-based reporting, quarterly reports and milestone delivery reporting;
• Ensure that all interventions reflect cross cutting themes and provide cross cutting monitoring data on gender, conflict sensitivity, human rights, coherence and coordination.

Qualifications & Experience

• Bachelor's degree, and ideally a postgraduate qualification in Political Science, Sociology, Criminology Law or in similar field of study is required
• Minimum 7 -10 years’ work experience required, including experience in project management, community engagement, training and advocacy
• Knowledge of public safety security
• Proficient experience in the use of all office communication and IT facilities, such as computers, scanners, printers, good knowledge in the use of internet; and very good application knowledge of the full Microsoft Office package
• Fluency in English and Hausa
• Work knowledge with donor funded programmes.

Competence and Behaviours:

• Ability to analyse and plan strategically, including Identifying areas of opportunities
• Excellent communication skills (written and verbal) and networking skills
• Excellent editorial and analytical report writing skills.
• Ability to and respond appropriately and professionally in a complex and multicultural environment
• Willingness and experience working with security agencies and engaging community leaders
• Willingness to drive change and innovation
• Proven ability to Identify bottlenecks in programming and implementation, and drive problem solving processes
• Ability to take initiatives and responsibility to make it work
• Skilled in project management with an understanding of results measurement
• Excellent planning and prioritization skills.

Special requirements:

• Some travel and out of office hours work may be required.
• Any other duties as may be required for the exigency of the Programme.

Job Title: Human Resource Manager (Corporate Office) Job Code: ABJ/HR/2019/001 Location: Abuja Reporting to: HR Manager (UK)/ Programme Manager (in country) Job Summary

• The Human Resource Manager will work with the Programme Managers (in country) under the supervision of the HR Manager, based in London UK, the incumbent will lead on all human resource activities, aligned with the Nigeria Programme Management Plan as well as the goals and strategic needs our client.

Key Responsibilities/Accountabilities Recruitment, Selection and Placement:

• Support, implement and administer the effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human resources needs of the office and the organization.
• Ensure organizational human resources recruitment targets are met.

Policy Implementation and HR Administration:

• Coordinate and supervise the management and maintenance of staff contracts, personnel files and employee information.
• Develop and maintain staff leave records
• Establish and maintain equity, transparency and consistency in the interpretation and implementation of HR policy, procedures and guidelines on all HR related matters
• Assist managers with the mid-year and annual appraisal process
• Partner with finance to ensure accurate payroll information is submitted each month.
• Provide timely and accurate guidance to managers regarding employment related Issues
• Ensure timely administration of all HR benefits, entitlements, management of contracts renewal/ termination, coordination of performance reviews and promotions
• Manage Immigration processes including visa on arrival processes, resident permits, (STR) and TWP of expatriates
• Coordinate the renewal of Group Life insurance and staff health scheme.

Local HR Planning and Management:

• Provide ongoing strategy guidance, interpretation and support to management of the country office in all area of HR management.
• Provide accurate and timely support to the management on planning process in the office as it relates to budget planning, staffing, organization design and change management
• Liaise with the London office to support and contribute to the local implementation of the corporate HR strategy
• Provide feedback and make recommendations from a local perspective on the establishment and Improvement of human resource strategy.
• Participate in international meetings for the local planning of Human Resources
• Advising line managers and other employees on employment law and the employer’s own employment policies and procedures.

Qualifications & Experience

• A Bachelor's degree in Humanities /Social Science or related field.
• Postgraduate degree is a plus
• Membership of Chartered Institute of Personnel Management
• Minimum of 5 -7 years’ experience practicing Human Resource

Competence and Behaviours:

• Excellent communication skills (written and verbal)
• Wider networking skills in managing crises
• Excellent presentation and facilitation skills.
• Ability to relate with people from different multicultural background
• Willingness to drive change and innovation
• Excellent composure with emotional intelligence skills
• Excellent computer skills in MS Office package.

Special requirements:

• Some travel and out of office hours work may be required.
• Any other duties as may be required for the exigency of the Programme.

Application Deadline 21st May, 2019.

Note

• All applications must include the position title and reference in the subject line.
• Please note that only short-listed candidates will be contacted for interview.
• We are an equal Opportunity organization so women are strongly encouraged to apply for this position.
• Candidates that are shortlisted and called for interview would be required to bring certified copies of educational certificates/diplomas and testimonials of work experience.

Kano State, Borno State