Funding Coordinator Job at Oxfam
Oxfam is a confederation of 17 organizations that works together to
increase the impact of its long term development and humanitarian
responses.
The Nigeria Country Office, is currently recruiting qualified candidates for the Lake Chad Basin Response, in the vacancy below:
Job Title: Funding Coordinator
Req ID: 2021
Location: Maiduguri
Job Type: Full time/40 hours a week
Purpose of the Position
- To establish, implement and maintain the LCB Nigeria Response
funding program strategy and Response funding plan, including resourcing
for humanitarian/early recover and policy/advocacy work in order to
increase the Oxfam income of institutional donors.
Main tasks
Fundraising and managing unrestricted and restricted funding (20%):
- Lead on developing and implementing the LCB Nigeria response funding strategy and country funding plan;
- Assist the humanitarian response team in planning, coordinating
development and submission of competitive, high quality concept
papers, donor proposals, and budgets which are successfully funded by a
variety of donor agencies, seeking multi-year funding from potential
donors whenever possible;
- Working closely with Humanitarian Managers in the field and
support services staff to ensure optimal use of unrestricted funds and
greatest use of restricted funds through strategic recharging to donor
contracts where possible;
- Work with the humanitarian team to develop the response budget, and mapping donor funding.
- (Work with the in-country teams to develop an annual income plan
and budget jointly with Partners Affiliates for submission to
Governing Bodies and affiliate HQs as appropriate).
Strategy (20%):
- Establish and maintain an up-to-date country funding strategy and plan and help to prioritize approaches to donors;
- Research and analyses changing donor environment and strategies and advise on effective influencing of donors, linking in with affiliate HQ (donor leads) as appropriate;
- As a member of the Humanitarian Management Team, help shape Oxfam’s strategy and objectives in the response.
- Ensure good quality and timely information is fed back to
governing bodies, affiliate HQs and other stakeholders for budget and
income planning purposes according to agreed Oxfam processes;
- Oversee overall coherence and quality of donor relationships in country in line with Oxfam strategy for their sovereign donors;
Coordination and information sharing (15%):
- Ensure effective coordination and information flows with Global
Programme Funding team, Affiliate HQs, Governing Bodies and Partner
Affiliates;
- Ensure overall coordination of the humanitarian funding for the LCB Nigeria response;
- Coordinate and manage processes for key funding opportunities in country;
- Coordinate any donor visits and facilitate any reasonable requests from funding affiliates and governing bodies;
- Broker and help to ensure that core content is gathered and
shared about the country program as per agreed Oxfam guidelines with
affiliate HQs to support marketing staff in unrestricted fundraising;
- Engage in peer networks of other country fundraising staff within region, between regions and globally as appropriate.
Contract Management/ Managing Restricted funding (20%):
- Lead responsibility for negotiating donor contracts favourably
in line with Oxfam standards and managing donor relationships in
country;
- Collaborate with the in-country funding staff (compliance
officers, donor contract manager, finance staff - as appropriate) to
ensure compliance with donor requirements; ensure reports are of good
quality and submitted on time; analyze and provide advice to staff on
the funding policies and requirements of different donors, seek advice
and input from affiliate HQ (donor leads) for high risk donors;
- Ensure sign-off of donor proposals, reports and contracts within delegations and according to agreed Oxfam processes;
- Help prepare for audits of donor funded programs
Represent Oxfam to the donor community in country as required and
maintain positive working relationships with donor agencies (20%):
- Identify, assess and approach new donors or funding sources and
represent Oxfam as required with donors together with relevant
programme staff.
Information Management and Capacity building (5%):
- Ensure sufficient capacity and skills of staff and partners in
country to manage funding portfolio to recognized Oxfam and donor
standards;
- Maintain restricted funding information systems and records on donor contracts both manually (hard files) and electronically (Oxfam systems/tools);
- Track income, request payments from donors and any necessary follow-up, process repayments and obtain any donor approvals, in line with Oxfam standards.
- Assess and strengthen the capacity of colleagues and partner
staff across the country in the planning, securing and managing of
unrestricted and restricted funds through formal training delivery,
coaching and accompaniment.
- Help develop information for induction, funding manuals and
other resources for use by the LCB Response Niger programme and finance
staff;
Job Requirements
- You have a Bachelor's/Master's Degree in Humanitarian, Management, International Development or related field;
- Significant experience in managing donor contracts and
fundraising activities, in particular from institutional donors, such as
OFDA, ECHO, DFID, SIDA, UN agencies etc.;
- Information management and IT skills with good attention to
detail in order to develop and analyse donor budgets and financial
reports; and to develop/maintain, and give guidance on electronic and
manual contract management and reporting systems;
- Experience in capacity building; coaching and delivering training at an individual and group level;
- Ability to network and represent Oxfam to donors and external institutions;
- Highly developed interpersonal and communication and relationship skills with ability to influence external organizations and individuals;
- Ability to manage his/her time effectively. Willing and able to adapt priorities in order to respond to changing demands;
- Self motivated, target driven and an entrepreneurial approach to fundraising;
- Excellent oral and written command of English.
- Sound understanding of Programme Cycle Management in emergencies and/or development environments;
- Strong numeracy and financial skills, particularly in developing budgets, financial management/monitoring and reporting;
- Good written skills with proven ability to develop and present
proposals and donor reports, for both internal and external audiences;
- High level of analytical skills and critical thinking;
- Ability to research, analyze, and report (e.g. researching donor
priorities, evaluating proposals and reports, determining match
between external funding opportunities and Oxfam objectives);
What We Offer
- Oxfam Novib is committed to providing you with a competitive,
fair, and comprehensive pay and benefits package that is justifiable to
our donors.
- The salary range for this position is set in scale 9 with a
salary range between € 2962 - to € 4557 gross based on 36 hours a
week.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 7th May, 2017.