Finance Assistant at Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position of:

Job Title: Finance Assistant

Ref No: 210003UK
Location: Damaturu, Yobe
Team: Nigeria Country Office
Reports to: Finance Coordinator
Grade: 5
Reports to: Finance Coordinator
Post Type: National
Employee Status: Fixed Term

Child Safeguarding

Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Role Purpose

Finance support

Key Areas of Accountability
Fund Disbursement:

Writing of Checks as approved by relevant budget holders
Payment of participants and other SCI cash payments out of the office
Update daily Cash GLACOS and reconcile cash and book balances
Maintain proper filing and easy retrieval of finance documentation
Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
Conduct weekly and month end cash counts

Cash Flow:

Maintain petty cash with strong supervision from the finance Coordinator
Update & maintain manual cash book
Maintain optimum cash balances and advises the Finance Coordinator for cash replenishment (including emergencies)

Financial Information and other support functions:

Weekly scanning of all approved and processed payment vouchers, journal vouchers, expense claims, program advance returns, program advance issues and uploading unto OneNet
Assist during audit to retrieve all relevant documents for audit exercise
Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

System Administration:

Registration of all paid invoices on Agresso on a daily basis
Single Account Reconciliation
Weekly Bank and cash Reconciliation

Others:

Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the various pensions’ administrators and remitting same on a timely basis
Ensure all documents are filed and stamped “PAID”
Any other duties as assigned by the supervisor or line manager

Administrative & General Skills
Essential Criteria:

Level of Education - B.Sc /HND or equivalent
Specified Study Area - Finance / Accounts
Language Requirements: Spoken English-Excellent; Written English-Excellent
Must be able to speak at least one local language predominant in that state.
Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)
Ongoing Professional certificate in accounting and finance
Minimum 1 years post NYSC experience preferably in Not for Profits/Charities
Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at community level.
Excellent verbal communication and listening skills.

Desirable Criteria:

Good training and facilitation skills (for financial training/support to partners).
Ability to be creative and proactive health service improvement is essential.
Understanding of local language(s)
Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.

Skills and Behaviours (our Values in Practice)
Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable

Ambition:

Creating best-in-class EA function
Future-orientated, thinks pro-actively

Collaboration:

Working effectively with stakeholders to achieve common goals
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Excellent communication and interpersonal skills

Creativity: