Administrative/Office Assistant Job in a Packaging and Labelling Company

Adexen Recruitment Agency - Our client, a world leading supplier of equipment, packaging services and label manufactures company, to fill the vacant position below:

Job Title: Administrative/Office Assistant
Job Reference: 1131
Location: Nigeria
Function: Legal & Admin
Job Description

• Provides administrative support to ensure efficient operation of the office.
• Support managers and employees through a variety of tasks related to organization and communication.
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Make travel, meeting and other arrangements for staff
• Coordinate the maintenance of office equipment
• Prepare and send outgoing faxes, mail, and courier parcels
• Forward incoming general e-mails to the appropriate staff members
• Manage Office driver
• Administer petty cash according to established procedures
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Assure payment of bills
• Liaise with regional HQ in relation with customer queries
• Answer phone inquiries using a professional and courteous manner
• Direct phone inquiries (transmit messages) to the appropriate staff members at the Tunis Office
• Reply to general information requests with the accurate information
• Assure Correspondence
• Records expenses and prepares the cash and bank statements at month end
• Organize and schedule meetings and appointments

• Degree level qualification from a reputable university
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• Minimum of 2yrs experience from a corporate organisation
• Proven admin or assistant experience