Administrative Assistant at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Administrative Assistant - Employee of Mission - All/or USEFMs, EFMs or MOHs

Announcement Number: Abuja-2023-005
Location: Abuja
Hiring Agency: Embassy Abuja
Promotion Potential: LE-8
Series/Grade: LE - 0105 8
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 06.  Actual 06 salary determined by Washington D.C.
  • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The incumbent serves as the primary office manager for the local employed staff assigned to the Regional Security Office.
• Incumbent is responsible for creation and maintenance of individual security files for all non-US personnel to whom an Embassy identification badge has been issued, scheduling interviews, and creation of identification badges for private domestic employees (when authorized by the RSO), preparation of time and attendance reports for the Regional Security Office, preparation of travel authorizations, travel vouchers and eCC for RSO personnel, initiation of procurement requests, and preparation of authorizations for police stipend payments for Nigerian police personnel seconded to the Embassy.
• Performs personnel background, accident, criminal and other investigations as directed by the Deputy Regional Security Officer or Senior RSO, under the oversight of the Senior FSNI.
• Prepares written reports of investigation and investigative case summaries.
• Assists the Regional Security Office in liaison with host nation security counterparts.
• Acts as the RSO Class B Sub-Cashier and arranges office supplies for RSO FSNs.

Qualifications and Evaluations
Education Requirements:

• University Degree in Political Science, Secretarial Studies, Business studies or Security studies is required.
• Note: NYSC Certificate or Exemption document is required.

Experience: 

• Minimum of (5) five years progressive experience in general administrative duties including investigative experience is required

Job Knowledge: 

• Good working knowledge of general office administration and related procedures, investigative techniques, police procedures, criminal behavior, and technical report writing pertaining to investigative casework is required.
• Good working knowledge of documentary sources, information, and familiarity with pertinent Nigerian and U.S. laws is required.
• Good working knowledge of the structure and functions of Nigerian national-level security agencies is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.
• Language:  Fluent speaking/reading/writing of English is required.

Skills and Abilities:

• Highly developed organizational skills that will contribute to an efficient office in a busy atmosphere, interpersonal skills that will facilitate personal interviews and meeting with host nation security counterparts and dependability to complete tasks on time with minimal supervision is required. Computer proficiency is required.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process: 

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  
• A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN 9,688,215 (USD 43,507) / Annum

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 12th January, 2023

Application Instruction

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents

• To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• Degree (not transcript)
• NYSC Certificate/Exclusion/Exemption

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Important Information

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria