International Organization for Migration (IOM) Vacancy for a Procurement and Logistics Officer in Abuja
International Organization for Migration (IOM) - Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental
partners.
IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice to
governments and migrants.
International Organization for Migration (IOM) is recruiting to fill the position below:
Job Title: Procurement and Logistics Officer
Reference Code: SVN2015/148(P)-EXT.
Location: Abuja, Nigeria
Classification: Professional Staff, Grade P3
Type of Appointment : Special short term, Six months with possibility of extension
Context
Under the direct supervision of the Chief of Mission (CoM), the
successful candidate will be responsible and accountable for Procurement
and Logistics activities of IOM Mission in Nigeria.
Core Functions / Responsibilities
- Supervise IOM teams involved in the following categories of
procurement and logistics work within the area of responsibility:
procurement staff (local and international procurement); logistics
staff; fleet staff (including drivers of rented vehicles and trucks).
- Analyze procurement requests, identify service providers, and
evaluate information regarding vendor's performance in the areas of
quality, prices, and delivery of goods in view of the Organization's
best interests.
- Solicit bids, quotations, and tender documents; oversee bidding
process and provide support for procurement transactions, analyze them
for conformity to specified requirements; conduct appraisals and select
suppliers, and confirm terms of payment; prepare purchase orders and
ensure receiving authorization by the Resource Management Officer and
the Chief of Mission.
- Determined delivery conditions. Ensure all expected merchandise
is received in accordance with PO specifications, and that all goods are
in good condition.
- Ensure IOM and relevant donor procurement procedures are in
place and followed in accordance with regards to their relevant policies
and regulations.
- Conduct procurement and logistics tasks within the mission,
including property and assets control, supply, service/maintenance,
contractual agreements.
- Ensure that appropriate funds are available for purchase; ensure
receipts are received when payment is conducted in cash; request
authorization of the RMO regarding bank transfer payments.
- Monitor maintenance and repair of office facilities, including
preventive maintenance. Establish maintenance agreements with competent
service providers, when it is feasible and determined to be cost
effective.
- Undertake field travel to programme sites or IOM Field office to
perform procurement and logistics evaluations as necessary, upon
request from the Chief of Mission.
- Maintain and update databases of preferred suppliers.
- Represent IOM in inter-agency for a related to procurement and/or logistics.
- Undertake frequent duty travel to field locations in order to supervise and train field staff.
- Coordinate mission procurements with Global Procurement and
Supply Unit in Manila Administrative Centre (MAC) for all purchases with
value above USD 75,000.
- Create internal control mechanisms to safe guard the
Organizations assets and prevent fraud and ensure that appropriate
record is kept on assets disposal, ensure assets are located accordingly
and used in IOM's best interest; regularly upgrade inventory list. Make
sure mission property insurance is in place.
- Assist in the adherence to stockroom management practices, in
order to ensure there is no undue overstocking or loss; control supply
stock and monitor consumable materials, in order to be able to provide
staff with ready access to common regularly used items and
replenishment.
- Perform such other duties as may be assigned.
Required Competencies
Behavioural:
- Takes responsibility and manages constructive criticism;
- Works effectively with all clients and stakeholders;
- Contributes to a collegial team environment;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
- Displays awareness of relevant technological solutions;
- Works with internal and external stakeholders to meet resource needs of IOM.
- Promotes continuous learning; communicates clearly;
- Takes initiative and drives high levels of performance management;
- Plans work, anticipates risks, and sets goals within area of responsibility;
- Displays mastery of subject matter;
Technical:
- Effectively applies specialized knowledge of logistics and procurement to timely source goods and services;
- Effectively works with vendors and service providers in
compliance with IOM procedures to secure cost-effective quality
solutions for IOM;
- Drives IOM vehicles in a safe manner consistent with local regulations.
Required Qualifications and Experience
Education:
- Master's degree in Business Administration, Management,
Logistics, Procurement, Accounting or a related field from an accredited
academic institution with five years of relevant professional
experience; or
- University Degree in the above fields with seven years of relevant professional experience.
Experience:
- Experience in managing diverse procurement and logistics operations;
- Excellent level of computer literacy and good knowledge of SAP/PRISM;
- Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers;
- Extensive knowledge of IOM internal procurement and financial
rules, as well as IOM's PRISM elements as they apply to procurement and
logistics.
Languages:
- Fluency in English is required.
How to Apply
Interested and qualified candidates should:
Click here to apply
Note
- Applications from qualified female candidates are especially encouraged.
- In order for an application to be considered valid, IOM only
accepts online profiles duly filled in and submitted with a cover letter
not more than one page spec
- Only shortlisted candidates will be contacted. You can track the
progress of your application in your personal application page in the
IOM e-recruitment system.
Application Deadline 19th February, 2016.
Start Date As soon as possible